Executive Assistant

Executive AssistantUnder general supervision, with latitude for independent judgment and initiative, the Principal Administrative Associate, Level 3, serves as Executive Assistant to the Deputy Commissioner and provides high-level administrative and clerical support. The position is responsible for coordinating executive schedules, meetings, communications, and administrative processes in support of agency operations. Tasks may include, but are not limited to:Manage and maintain calendars, schedules, and appointments for the Deputy Commissioner and senior leadership, as neededCoordinate and prepare for meetings, conferences, and events, including drafting agendas, assembling materials, recording minutes, and tracking follow-up actionsServe as a primary point of contact for internal staff and external stakeholders; receiving, screening, and directing communications and correspondenceDraft, review, format, and distribute correspondence, memoranda, reports, presentations, and spreadsheetsPlan and coordinate programmatic activities and events for youth, families, staff, and external partners, including large-scale and employee recognition eventsMaintain administrative records, files, contact databases, and documentation systems in accordance with agency proceduresManage incoming telephone calls, mail, scanning, filing, and providing basic technical and administrative supportMaintain inventory of office supplies and placing orders as necessaryProvide administrative support for special projects and initiatives, including occasional offsite support for meetings and events, which may include a secure youth detention facility, in accordance with applicable safety and security requirementsThis position is only open to candidates who are permanent (not provisional) in the civil service title of Principal Administrative Associate. The Administration for Children's Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports.