Administrative Assistant

Administrative Assistant (Temp-to-Hire)

Location: Mahwah, NJ
Schedule: Monday - Friday, 8:00 AM - 4:30 PM
Pay Rate: $19.00/hour
Overtime: Must be flexible to work some over-time
Employment Type: Temporary-to-Hire

About the Role

We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and management staff. This position is ideal for an organized professional who enjoys multitasking, maintaining accurate records, and providing exceptional administrative support in a fast-paced environment.

Key Responsibilities

• Answer and route incoming phone calls while providing professional customer service.
• Manage incoming and outgoing correspondence, including emails, mail, and other communications.
• Open, sort, scan, copy, file, and maintain business records and documents.
• Process customer orders and enter information accurately into company systems.
• Coordinate shipping schedules, prepare shipping paperwork, and arrange deliveries.
• Assist with invoicing, billing, and related administrative documentation.
• Welcome visitors and provide assistance as needed.
• Maintain electronic and physical filing systems for efficient recordkeeping.
• Monitor office supply inventory and place orders when necessary.
• Prepare responses to routine inquiries and support communication between customers, vendors, and internal departments.
• Operate standard office equipment, including copiers, scanners, fax machines, and computers.
• Maintain confidentiality of company, employee, customer, and vendor information.
• Support management with special projects and additional administrative duties as assigned.

Qualifications

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Professional verbal and written communication skills.
• Ability to prioritize tasks and adapt in a busy office environment.
• Strong problem-solving skills and the ability to work independently.
• Comfortable interacting with employees, customers, vendors, and management at all levels.

Education & Experience

• High School Diploma or equivalent required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Minimum of 3 years of administrative or office support experience preferred.
• Experience supporting managers, executives, or multiple departments is highly desirable.
• Previous experience with order processing, shipping coordination, document management, or customer service is a plus.

Physical Requirements

• Ability to sit, stand, walk, bend, kneel, and move throughout the facility as needed.
• Ability to lift up to 35 lbs.
• Comfortable working in an office environment that may occasionally include manufacturing or warehouse exposure.

Why Join Us?

• Temp-to-hire opportunity with long-term potential.
• Stable Monday-Friday schedule.
• Opportunity to gain experience in a dynamic business environment.
• Collaborative team atmosphere with growth opportunities.

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All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.