Registrar

Job Details Job Location: Trinity Episcopal School - Charlotte, NC 28202 Position Type: Part Time Education Level: 4 Year Degree Job Category: Admin - Clerical Trinity Episcopal School is seeking a Registrar responsible for the compilation and entry of all student and applicant data, as well as other record-keeping activities. Included in these responsibilities is maintaining and ensuring the integrity, accuracy, and confidentiality of these records in compliance with all applicable regulations. This role is a part‑time, non‑exempt 12‑month position reporting directly to the Director of Admission and Financial Support. Primary Responsibilities Manage and maintain FACTS Student Information System, Admissions & Enrollment, and FACTS Family Portal Maintain FACTS SIS to ensure data is updated and shared with Advancement and Business Offices as needed Maintain physical and electronic records including interim/trimester report cards, transcripts, standardized testing, admission materials, enrollment contracts, student schedules, and class rosters Publish all interim and trimester report cards online and share a PDF of the reports with each homeroom teacher Manage transcript requests for graduating students; remind teachers of upcoming teacher recommendation deadlines and process transcript requests Support faculty with use of FACTS online gradebooks and preparing report cards to be published electronically Create student schedules and update the master schedule as needed Create and maintain K-8 contact lists and Google classroom distribution lists Process all applications and enrollment contracts through FACTS Admissions & Enrollment Process new student records within FACTS; request final transcripts from previous school(s), communicate with various departments to ensure new student information is shared as needed Process withdrawn students; forward transcripts and records to other schools and update student information in the appropriate databases/systems Generate scheduled and ad hoc reports in support of the Senior Leadership Team Create nametags for admission events and track inventory of admission materials/swag Create mailing labels for school-wide mailings Maintain and update procedures manual for job responsibilities Communicate in a timely manner with colleagues across all departments to ensure pertinent information is shared effectively Qualifications Familiarity with and a commitment to the mission of independent schools and Trinity Episcopal School, and a commitment to our three core values of scholarship, diversity, and spirituality, are a must Respect and passion for Trinity Episcopal School’s mission and vision A love for students and a willingness to go above and beyond in the best interests of students Ability to model, promote, and provide opportunities for students to live into the Trinity Honor Code A firm understanding of cultural competency as it relates to students, faculty, and staff of varying racial, ethnic, religious, gender, cultural, disability, sexual orientation, and socioeconomic backgrounds Education and Work Experience Bachelor’s degree from an accredited college or university. Comfort and proficiency with data synthesis and analysis Skills and Qualifications Proficiency with Microsoft Word, Excel, Google applications, and database management Must maintain a high level of confidentiality Excellent written, oral and interpersonal skills Integrity, sound judgment, self-confidence, maturity and a sense of perspectiveDemonstrates initiative, adaptability, and the ability to work independently to solve problems A high level of energy and ability to work on multiple tasks/projects Strong computer and social media skills. Maintains standards of professional competence, adheres to a professional code of ethical conduct, and attends continuing professional education workshops and seminars Physical demands Moderate physical activity – walking halls, climbing stairs, moving files #J-18808-Ljbffr Trinity Episcopal School