Executive Assistant

Executive Assistant

A large, global software company is seeking an exceptional, high-bandwidth Executive Assistant to support a high-impact C-suite leader based in Midtown East NYC (in office 3 days/week). This role is ideal for a seasoned EA with experience managing operations, events and projects who thrives supporting a dynamic, ever-changing environment. You will serve as the operational backbone of their office - anticipating needs, keeping pace with daily calendar shifts, and delivering flawless client-first execution. Location: Midtown East, New York, NY (Hybrid 3 days in office: Tue/Wed/Thu in-office; Mon/Fri remote) Compensation: $120,000 – $150,000 Base + Discretionary Bonus, Equity, Benefits and Unlimited PTO Key Responsibilities

• High-Volume Calendar Management: Own, prioritize, and constantly adjust complex, shifting schedules based on fluid corporate objectives and urgent client demands.
• Global Travel Logistics: Coordinate end-to-end domestic and international travel arrangements (flights, ground transport, accommodations) with precise itineraries.
• Executive & Client Preparedness: Prepare leaders for high-stakes meetings with senior executives, managing logistics, documentation, and video conferencing setup.
• Communication & Monitoring: Monitor incoming email communications and calendars to ensure zero missed touchpoints or conflicting appointments.
• Confidential Operations: Handle sensitive, highly confidential, and strategic business information with complete discretion and professional judgment.
• Special Projects: Assist with ad-hoc operational initiatives, team events, and cross-functional projects as needed.

Qualifications & Background

• Experience: 5–10+ years of administrative support experience assisting C-suite or SVP-level leaders.
• Industry Background: Strong preference for experience within high-growth digital, tech, agency, entertainment, or startup environments.
• Tech Proficiency: Expert-level mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Adaptability & Temperament: Proven ability to stay calm, organized, and focused under pressure in a fast-changing environment where travel and calendars shift daily.
• Proactive Problem Solving: A self-starter mindset with superior judgment, sharp attention to detail, and top-tier written/verbal communication skills.

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