Anticipated Curriculum and Instruction Administrative Assistant

Curriculum & Instruction Administrative Assistant

F.T. 12-Month Position w/Benefits Reports to: Assistant Superintendent of Curriculum & Instruction

The Curriculum & Instruction Administrative Assistant provides administrative and clerical support to the Assistant Superintendent of Curriculum & Instruction and assists with the day-to-day operations, programs, records, reporting, and responsibilities of the Curriculum & Instruction Office. The position requires the ability to perform varied and complex clerical work, process and maintain documents and records, prepare correspondence and reports, organize work to meet deadlines, utilize district software and information systems, and exercise independent judgment in carrying out assigned responsibilities.

Some duties specific to our district include, but are not limited to:

• Assist with teacher certification, provisional licensing, mentoring, observations, and evaluations, including maintaining records and entering required information in NJEdCert.
• Provide administrative support for curriculum, including preparing meeting agendas, attachments, documents, and materials for Board approval and website publication.
• Assist with Title I, II, III & IV grants, including tracking expenditures, generating purchase orders, maintaining required data, and assisting with reporting and audits.
• Coordinate administrative functions related to district and state testing, including receiving, inventorying, distributing, collecting, and returning secure testing materials.
• Coordinate student field placements, including required paperwork, clearances, Board approval items, and affiliation agreements with colleges and universities.
• Maintain and update the district calendar and assist with professional development, online staff training, ESL, Basic Skills, non-public school services, and required state reports.
• Provide administrative support for the State-Funded Recovery High School, including scheduling, enrollment, attendance, grades, reporting, purchase orders, and related records.
• Maintain district instructional and staff software systems, including OnCourse, iObservation, PublicSchoolWORKS, and Renaissance, and assist with staff account setup and maintenance.
• Prepare correspondence, reports, spreadsheets, purchase orders, forms, records, and other materials as required.

Applicants should possess strong organizational and communication skills, attention to detail, proficiency with computers and office software, and the ability to manage multiple responsibilities and deadlines. The Civil Service specification also requires the ability to perform clerical work accurately, maintain records and files, organize assigned work, and work effectively with staff, administrators, and members of the public. Further civil service title examples can be found at New Jersey Civil Service website using civil service Title Code 02781.