Administrative Assistant

Job Full Description

Job Summary


We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support the day-to-day operations of our electrical contracting company. This position will provide administrative support to the owner, field electricians, customers, vendors, and office operations.


The ideal candidate is comfortable multitasking in a fast-paced environment, communicating professionally with customers and contractors, and keeping paperwork, scheduling, billing, and job information organized.

Key Responsibilities


Office & Administrative Support

• Answer and route incoming phone calls, emails, and customer inquiries.
• Greet customers and provide professional, friendly service.
• Maintain organized electronic and paper files for customers, projects, invoices, and company records.
• Enter and maintain customer and job information in company software or spreadsheets.
• Prepare correspondence, reports, forms, and other office documents.
• Order office supplies and maintain general office organization.
• Assist the owner and management with administrative tasks as needed.

Scheduling & Customer Coordination

• Schedule service calls, inspections, estimates, and other appointments.
• Coordinate schedules between customers, electricians, suppliers, and subcontractors.
• Confirm appointments and communicate schedule changes or delays to customers.

Tinton Falls, NJ
3380
4000 Route 66
Suite 340
Tinton Falls, NJ 07753