Executive Personal Assistant

Job Description

Job Description

Executive Personal Assistant

Location: Miami Beach, FL 33140

Company: Confidential

Job description:

Position Title: Personal Assistant / Executive Assistant

Miami Beach executive looking for part-time assistant. 20+++hrs a week on average. Hybrid/on-site role ideal for someone with a flexible schedule mornings and afternoons. Local candidates preferred, great LONG-TERM opportunity for a family office in this area. Please apply now for consideration!

Position Summary:

We are seeking a highly organized, proactive, and discreet Personal Assistant / Executive Assistant to support a busy executive with both professional and personal responsibilities. The ideal candidate is detail-oriented, trustworthy, adaptable, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Key Responsibilities

Executive Support:

• Manage calendars, appointments, and meetings including setup onsite
• Coordinate schedules and prioritize time-sensitive matters
• Prepare meeting agendas, presentations, reports, and correspondence
• Make phone calls, send emails and general research and follow up inquiries
• Track deadlines, follow-ups, and ongoing projects
• Assist with event planning and meeting coordination
• Handle expense reports, invoices, and basic administrative tasks

Personal Assistance:

• Coordinate personal appointments, household scheduling, purchasing gifts
• Assist with errands, reservations, and vehicle services
• Manage deliveries, shipping and mail
• Help organize family or household-related tasks as needed
• Maintain confidential personal and business information

Office & Operations Support:

• Organize files, records, and digital documents
• Liaise with vendors, clients, and service providers
• Assist with coordination of contractors and staff
• Monitor supplies and office organization
• Support special projects and business initiatives

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Ability to multitask and prioritize effectively
• Proficiency in Microsoft Office
• Professional demeanor and problem-solving mindset
• Relevant experience required

Preferred Skills:

• Experience supporting senior executives and/or business owners
• Event planning or project coordination experience is a plus
• Ability to work independently and anticipate needs
• Flexible availability when necessary
• Fluent in English and Spanish is a plus

Work Environment:

• Per diem/Part-time depending on business needs
• May include hybrid or in-person work

Our staffing firm is a family-founded, family-controlled industrial staffing firm looking for the most talented temporary staffing personnel! Our five divisions of Action Labor, Staffing Connection, Maine Staffing, Complete Labor and Labor Solutions are looking to provide the best unskilled, semi-skilled and skilled temporary workers to the clients we serve throughout the Eastern United States. Our mission is to become the largest and most professional industrial temporary staffing agency in our geographic markets. Please APPLY NOW for both staff and field-level positions along with temporary job opportunities!!!

Company Description

Our staffing firm is a family-founded, family-controlled industrial staffing firm looking for the most talented temporary staffing personnel! Our five divisions of Action Labor, Staffing Connection, Maine Staffing, Complete Labor and Labor Solutions are looking to provide the best unskilled, semi-skilled and skilled temporary workers to the clients we serve throughout the Eastern United States. Our mission is to become the largest and most professional industrial temporary staffing agency in our geographic markets. Please APPLY NOW for both staff and field-level positions along with temporary job opportunities!!!