Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Location: Irwindale, CA
Pay Rate: $25-$28/hour
Employment Type: Contract-to-Hire

Position Overview

We are seeking an experienced Accounts Payable Specialist to join our Finance team in Irwindale. This role will be responsible for managing day-to-day AP activities, maintaining accurate vendor accounts, resolving invoice discrepancies, and supporting the accounting team during month-end close. The ideal candidate is detail-oriented, organized, and comfortable working in an ERP environment.

Key Responsibilities

• Process and verify vendor invoices accurately and efficiently within the company's ERP system.
• Match invoices against purchase orders and receiving records to confirm accuracy before payment.
• Prepare vendor payments according to established schedules and internal procedures.
• Maintain accurate vendor information, documentation, and account records.
• Monitor outstanding invoices and AP aging to help ensure payments are made timely.

• Act as a point of contact for vendors regarding invoices, payments, account balances, and other AP questions.
• Research and resolve billing discrepancies by working closely with Purchasing, Operations, and other internal teams.
• Reconcile vendor statements and investigate differences between vendor records and internal accounts.
• Assist with new vendor setup and collect required documentation.

• Ensure AP transactions are entered correctly and financial records remain accurate.
• Utilize the ERP system to research transactions, maintain records, and support accounting processes.
• Identify opportunities to improve AP procedures, workflows, and overall efficiency.
• Escalate payment or account issues that could impact vendor relationships or payment deadlines.

• Assist with AP-related month-end close activities, including reconciliations and account reviews.
• Provide supporting documentation for financial reporting and accounting requests.
• Assist with internal and external audits by gathering invoices, payment records, and other documentation as needed.

Qualifications

• 5+ years of Accounts Payable or general accounting experience preferred.
• Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent hands-on experience will also be considered.
• Strong attention to detail and accuracy.
• Excellent organizational and follow-up skills.
• Ability to research discrepancies and resolve issues independently.
• Strong communication skills with both vendors and internal departments.
• Proficiency with Microsoft Excel and other standard office applications.

Pay Details: $25.00 to $28.00 per hour

Search managed by: Allison Lau

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.