Administrative Assistant - CRS

About Us & Why We're Hiring

We empower children, youth and families to flourish in vibrant communities.

• Child and Family Guidance Center (CFGC), established in 1962, is a leading provider of community mental health and social services in the San Fernando and Antelope Valleys
• Our mission is to empower children and families to achieve health and well-being through innovative mental health services.
• We serve thousands of children and families annually
• We are inspired by our staff of caring and committed professionals
• We are seeking passionate people to join our team

If our mission resonates, keep reading.

• As part of our team, you will join us in providing a continuum of prevention, early intervention, and intensive treatment services to children and families.
• We offer services in our offices, at schools, and in homes.
• Together, we seek to create stronger, more resilient communities
• Your role will center around changing lives, extending our reach, deepening our impact, and building meaningful outcomes for those seeking help.

The Position:

We are currently seeking a full-time Bilingual Administrative Assistant for the Community Resource Services (CRS) program in our Balboa office. This position reports directly to the Community Resource Services (CRS) Program Manager and is primarily responsible for providing various kinds of administrative support for the CRS Department.

What You'll Do

• Provide comprehensive administrative and word-processing support to CRS staff, including correspondence, photocopying, and mail distribution.
• Support onboarding and training of new staff by coordinating office orientation, maintaining orientation manuals, and assisting with technical equipment usage.
• Prepare and maintain client charts and records, including medical documentation, referrals, grants, and tracking open/closed cases using Excel.
• Coordinate petty cash and check requests for assigned programs, maintain accurate accounting records, and liaise with the fiscal department.
• Manage program coordination tasks, including collaborative projects, monthly reporting, and participation in required meetings and travel.
• Maintain office operations by managing inventories, ordering office, kitchen, and maintenance supplies, and submitting work orders.
• Assist with organization and upkeep of departmental resources, including parent libraries across multiple sites.
• Support special projects, safety initiatives, and other duties as assigned by CRS leadership.
• Hours: Full-time, Monday - Friday. 8:30am - 5:00pm (30-minute meal period)
• Fully onsite
• Starting Salary: $18.00 - $20.00/hour

Qualifications

• Bilingual in Spanish and English required
• Minimum of four years' experience in a clerical or administrative role.
• Highly organized, detail-oriented, and able to prioritize, plan, and manage time effectively.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Demonstrates sound judgment, accuracy, and commitment to quality and continuous improvement.
• Self-motivated with the ability to work independently while completing projects and reports on time.
• Strong interpersonal skills; courteous, respectful, and effective team player.
• Maintains confidentiality, reliability, punctuality, and a strong commitment to departmental and organizational goals.
• High School Diploma or equivalent required.

We're building a diverse, inclusive team

• You're welcome here. We want CFGC to reflect the diversity of our community and flourish together.
• CFGC is committed to Equity, Diversity, and Inclusion and strives to create a diverse, welcoming and supportive workplace

CFGC promotes professional development and a healthy work-life balance

• Educational Assistance Reimbursement
• Great training/learning opportunities with a focus on clinical services
• Supportive, friendly work environment that prioritizes YOU
• Work-life balance - flexible time off policies
• Committees and workgroups that always strive to make CFGC's workplace culture the best it can be.
• Premier Benefits including medical, dental, vision, life insurance, identity theft protection, Tickets at Work discount services, and even pet insurance policies!
• Employees in this role may be eligible for the Public Service Loan Forgiveness (PSLF) program
• And much more! Check out our full benefits summary

*This job posting includes a summary of duties, responsibilities, and qualifications for this position. It is not a complete job description and is subject to change based on the needs of the center.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.