Executive Assistant

NorCal Rumble Executive AssistantLocation: San Jose Type: Full-time, Exempt Reports to: President & General Manager Salary: $62,000-$72,000 About the Organization NorCal Rumble is part of Major League Volleyball (MLV), a unified professional women's volleyball league launching in 2027. Based in San Jose, California, NorCal Rumble will compete at Tech CU Arena for its inaugural season in January 2027, representing Northern California and the greater Bay Area. As a women-founded and women-led organization, NorCal Rumble is committed to building a premier team that excels on the court, leads in the community, and creates a lasting impact for athletes and fans.Position OverviewThe Executive Assistant provides high-level administrative support to the senior executives of the organization, ensuring efficient operations and effective coordination across all areas of the business. This role involves a wide range of responsibilities, including routine administrative tasks, project-based assignments, and situational support as needed. The Executive Assistant must be adaptable, organized, and capable of handling multiple priorities while maintaining confidentiality and professionalism. Duties may vary based on executive needs, specific projects, and organizational priorities, requiring flexibility and sound judgment at all times.What You'll DoExecutive SupportProvide direct administrative and operational support to the Chief Operations Officer, General Manager, Chief Executive Officer, Head Coach and President, as assigned.Perform a variety of tasks including scheduling, communication management, client service, information gathering, and project coordination.Manage staff and contractors on behalf of executives, ensuring alignment with company policies and executive direction.Assist with both ongoing and ad hoc assignments, including temporary, project-based, and recurring responsibilities.General Staff SupportProvide assistance to management and staff during periods of high workload, employee absence, or urgent project deadlines.Contribute to special projects and organizational initiatives as assigned by executives or management.Contribute to event day duties as assigned.Administrative and Operational ActivitiesHandle correspondence, phone calls, and communications on behalf of executives.Execute a wide range of executive-level projects and initiatives.Assist with troubleshooting minor computer, phone, or technology issues.Assist with budget management, prepare and make bank deposits as directed.Plan and coordinate company events, including the annual holiday party and other gatherings.Make purchases and handle errands for executives as needed.Assist with applications for bids, certifications, permits, and vendor registrations.Maintain organized records of company passwords, logins, and digital IDs.Provide backup support to the finance, human resources, marketing, revenue and legal departments as needed.What We're Looking ForExcited by the opportunity to build a brand from the ground up in a startup environmentExperience balancing multiple tasks in a fast paced environmentStrong proof reading / editing skillsCollaborative and adaptable mindset, with the ability to work effectively across teamsHighly organized with strong instincts for prioritization in fast-paced environmentsPassionate about sports, community, and shaping a new women's professional sports experienceExcellent verbal and written communication skills.Strong math and analytical skills.Proven problem-solving abilities and sound judgment in handling complex or unexpected situations.Ability to drive projects to completion with attention to detail and follow-through.Exceptional interpersonal skills and the ability to work effectively with all levels of staff and management.Strong customer service orientation with a professional, approachable demeanor.Highly responsible and accountable, with excellent organizational and time management skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer and office technology.Trustworthy and honest, maintaining strict confidentiality of company and client information.Ability to remain calm and effective in emergency or high-pressure situations.Qualifications High school diploma or equivalent required; associate or bachelor's degree in business administration, communications, or a related field preferred.Three (3) or more years of administrative or executive assistant experience supporting senior leadership.Demonstrated ability to manage multiple priorities and projects in a fast-paced environment.Experience handling confidential information with discretion and professionalism.Physical RequirementsAbility to sit, stand and utilize a computer for extended periods of timeCommunicate via phone and email with a variety of individualsAbility to bend at the waist, reach overhead and lift up to 15 lbs with or without accommodationPhysically navigate stairs and catwalks event facilities during work hours and events with or without accommodationAbility to work extended hours including nights, weekends, holidays (all with advance notice)May be required to travel to other team / venue locationsMay be required to attend conference, events, and training sessions within Northern California or in- or out-of-state locationsWhy NorCal Rumble?You will support the voice and content identity of a new professional sports franchise from day oneYou will help establish how MLV NorCal shows up in culture, shaping perception across fans, athletes, and the broader communityYou will build scalable organizational systems, workflows, and rhythms in a startup environmentYou will become a trusted partner across the organizationWhat We OfferCompetitive compensationMedical/Dental/Vision401K (pre-tax and Roth options)An inclusive culture which values diversity of background and a passion to build a leading front office teamPotential for flexible schedulingThis position is not eligible for U.S. work authorization sponsorship. Please note: We are not accepting phone inquiries regarding the status of applications. Only qualified candidates will be contacted. Additionally, we are not working with agencies or third-party recruiters at this time. Thank you for your understanding. MLV NorCal provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, MLV NorCal complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.