Sr. Administrative Assistant

Mass General Brigham Cancer Institute Administrative Support

Mass General Brigham Cancer Institute at Massachusetts General Hospital This position is responsible for providing high-level administrative support to the MGB Cancer Institute physicians. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties.

Essential Functions

• Manage and maintain complex schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between physicians and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

This position offers a hybrid schedule of 3 days remote, 2 days on site, after successful completion of the probationary period.

Qualifications

Education

High School Diploma required.

Experience

Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Excellent verbal and written communication skills.

- Strong organizational and multitasking abilities.

- Ability to work independently with minimal supervision.

- Strong attention to detail and problem-solving skills.

- Familiarity with hospital administration processes and healthcare regulations.

- Professional demeanor and ability to interact effectively with all levels of staff.