Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in North Plains, Oregon. This is a Long-term Contract position suited for someone who is organized, responsive, and comfortable managing a variety of administrative and front-desk tasks. The role involves handling communications, maintaining accurate records, and helping keep office workflows efficient and well coordinated.

Responsibilities:
• Manage day-to-day administrative activities to ensure the office runs smoothly and efficiently.
• Respond to incoming phone calls in a courteous manner, direct inquiries appropriately, and relay messages in a timely manner.
• Welcome visitors and provide front-desk support while maintaining an organized and attentive reception area.
• Enter, update, and verify information in office records and databases with a high level of accuracy.
• Scan, file, and organize documents to support accessible and well-maintained records.
• Maintain document control practices by tracking, storing, and retrieving files as needed.
• Assist with general office coordination, including routine clerical tasks and administrative support for staff.• Prior experience in administrative support, office coordination, or a similar clerical role.
• Ability to handle inbound calls professionally and communicate clearly with internal and external contacts.
• Strong data entry skills with careful attention to accuracy and detail.
• Experience performing receptionist or front-desk responsibilities in a detail-focused setting.
• Familiarity with document scanning, filing, and records organization procedures.
• Ability to manage multiple tasks effectively and stay organized in a busy office environment.
• Proficiency with standard office tools and general administrative processes.