Office Manager/Executive Assistant

Job Description

Job Description

Aquinas Consulting is currently looking to fill an Office Manager / Executive Assistant job in Wilmington, MA. This DIRECT hire job is available with one of our key customers in the aerospace and unmanned aircraft systems industry. To be successful in this position, you should have five or more years of experience supporting executives and managing office operations in a fast-paced environment. You will provide direct support to the President while also managing travel, expenses, facilities, vendors, technology coordination, and day-to-day office administration. This is an onsite opportunity for a highly organized professional who enjoys taking initiative, working with people at all levels, and keeping a growing organization running smoothly.

Office Manager / Executive Assistant Job responsibilities:

• Provide executive support to the President by managing calendars, coordinating meetings, arranging travel, preparing presentations and correspondence, and tracking follow-up items.
• Manage office operations, including facilities, vendors, office supplies, visitors, catering, company events, and relationships with building management.
• Coordinate company travel and expenses, including employee travel, Concur administration, expense reviews, receipts, and timely reimbursement submissions.
• Support onsite technology and security, serving as the liaison with IT and managed service providers while coordinating equipment, access badges, visitor procedures, and common technology issues.
• Provide general administrative support to leadership and employees while maintaining accurate records, documentation, and office procedures.

Qualifications:

• Five plus years of experience as an Office Manager, Executive Assistant, or in a similar administrative role, preferably supporting C-level executives in a small to mid-sized organization.
• Bachelor’s degree required, with strong experience managing executive calendars, complex travel arrangements, and multiple competing priorities.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint, along with experience using video conferencing and common office technology.
• Excellent communication, organization, and problem-solving skills, with the ability to work independently, anticipate needs, and maintain attention to detail.
• Professional presence and sound judgment, including the ability to handle confidential business, financial, personnel, and strategic information with discretion.

If you are interested in this Office Manager / Executive Assistant job in Wilmington, MA, please apply now to be connected with a member of our team.

Please note: Applying to this role is an agreement to have your information entered into our database and acknowledgement that a recruiter will reach out to you either by phone, email, and/or text message regarding this and similar job opportunities.

Aquinas Consulting is a woman and minority owned company headquartered in Milford, CT that provides Engineering, Information Technology (IT), and Manufacturing staffing solutions throughout the US. We take pride in 20 years of service to our clients, our hiring managers, our consultants, and our local community. Aquinas is an affirmative action, equal opportunity employer and committed to considering all qualified applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.