Benefits Coordinator (Human Resources) Anticipated

Benefits Coordinator (Human Resources)

The Benefits Coordinator coordinates all benefits as outlined in the bargaining and non-bargaining contracts in the district. The Coordinator performs all essential duties and responsibilities as outlined below.

Essential Duties/Responsibilities:

• Maintain working knowledge of financial processes and systems related to benefits, insurance billing, and payroll deductions in order to provide backup support when needed
• Support the development and implementation of benefits-related procedures and internal controls in collaboration with district leadership
• Interprets, updates, and implements aspects of the Employee Handbook, and other District Policies
• Monitor benefits compliance with federal, state, and local regulations (e.g., ACA, COBRA, FMLA, TRB) and update internal practices accordingly
• Ensures that "Exit" packages for terminating employees are complete, accurate and timely (benefits, COBRA eligibility, etc.)
• Ensures that all record keeping is maintained such as personnel files, medical and dental files for all participating employees including dependent and spouse information
• Manages the preparation and distribution of annual open enrollment for all benefits
• Act as a backup for selected financial tasks related to benefits administration in the absence of Finance staff, while not assuming their primary responsibilities
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments
• Collaborate with the Executive Director of Talent Management & Community Partnerships to contribute to the design and improvement of employee benefits communications, including benefit summaries, FAQs, and onboarding materials
• Understands and provides direction regarding the compliance of legal requirements, including Connecticut certifications, FMLA, CT Paid Leave and collective bargaining
• Works with IT to build systems (i.e. benefits platform and other specified online applications posting sites)
• Support district-wide employee wellness initiatives and participate in strategic planning to enhance the overall employee experience
• Respond to complex benefits-related inquiries with a high level of customer service and accuracy, ensuring timely communication with staff and retirees
• Maintain confidentiality of all employee records and benefits information in accordance with district policy and legal requirements
• Assist in preparing documentation and reports required for external audits, insurance renewals, and internal decision-making
• Promotes an inclusive, equitable, and service-oriented approach to human capital functions
• Assists and participates with recruitment processes and procedures
• Coordinates and/or participates in District HR initiatives, i.e., New Hire Orientation, Benefits Fair, Career Fairs, etc.
• Performs other duties as assigned

Supervisory Responsibilities: N/A

Qualifications/Competencies Required:

• Education and/or Experience: Associate's or Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field
• Minimum of 35 years of experience in employee benefits administration, with at least 2 years of direct experience working in a school district
• Demonstrated knowledge of state and federal regulations related to employee benefits, including COBRA, FMLA, ADA, TRB, and ACA
• Experience with HRIS and financial systems such as ADS, MUNIS, or similar platforms

Certifications/Licenses/Registrations Required:

• None required; however, the following certifications are preferred: SHRM-CP/SCP or PHR/SPHR

Other Skills and Abilities:

• Strong understanding of employee benefits practices and compliance regulations affecting public school employees and retirees
• Ability to maintain confidentiality and handle sensitive personnel information with discretion and professionalism
• Excellent organizational skills and the ability to manage multiple tasks, timelines, and priorities
• Strong interpersonal and customer service skills with the ability to communicate clearly and professionally with employees, retirees, vendors, and administrators
• High level of accuracy and attention to detail
• Proficiency in Microsoft Office Suite, especially Excel, and the ability to learn and navigate HR/payroll systems
• Ability to work independently and collaboratively as part of a team
• Clear written and verbal communication skills
• The ability to exercise the highest level of professionalism, and respect the confidential nature of information associated with a public school system

Salary Range: $75,000-$85,000 based on experience. EOE