Administrative Assistant

Job Description

Job Description

Job Summary

The Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of the office or department. This role supports managers and staff through a variety of tasks related to organization, communication, and coordination.

• Answer and direct phone calls, emails, and other communications
• Manage schedules, appointments, and calendars for staff or leadership
• Prepare and edit correspondence, reports, and presentations
• Maintain organized filing systems (physical and digital)
• Coordinate meetings, including scheduling, agendas, and minutes
• Handle incoming and outgoing mail and packages
• Order and maintain office supplies inventory
• Assist with data entry, recordkeeping, and basic bookkeeping tasks
• Support onboarding and HR-related administrative tasks as needed
• Make travel arrangements and prepare itineraries
• Provide general support to visitors and staff

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Proven experience as an administrative assistant or in a similar role
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Attention to detail and problem-solving skills
• Ability to prioritize tasks and work independently

• Experience with office management systems or ERP software
• Basic accounting or bookkeeping knowledge
• Familiarity with scheduling tools and collaboration platforms (e.g., Teams, Zoom)

This is a Contract position based out of Beavercreek, OH.

The pay range for this position is $22.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Beavercreek,OH.

This position is anticipated to close on Jul 3, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.