Office Coordinator

Job Description

Job Description

Join our growing company!

Expand yourself -- and your potential to succeed! Join our staff of motivated, forward-thinking individuals and thrive in an atmosphere of teamwork and collaboration.

Position Summary:

Responsible for coordinating office projects for managers, customers, employees and other guests including, but not limited to, calendar and conference room organization, company events, organization and supply replenishment, creation of forms and business reports as needed.

 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Maintain attendance tracking for Human Resources for all company employees in Excel and Datacap or any other HRIS system utilized.
• Update ERP system with temporary and permanent workers as needed and communicate information as needed across departments and assist IT with photo badges.
• Source candidates from staffing agencies and other resources to fill company needs.
• Maintain Expense Wire user account credentials, review and process expense batches for accuracy and payment.
• Prepare and maintain Organizational Charts.
• Maintain office spreadsheets and databases and generate statistical analysis as required by Human Resources or Finance Dept.
• Assist with Employee Injury reports and OSHA reporting across departments as directed.
• Assist with compilation and distribution of handbooks and company policies.
• Assist with Open Enrollment, Open House, TCS events, and other like events.
• Maintain compliance with federal, state and local employment and benefits laws and regulations.
• Process payroll on a weekly and bi-weekly basis including properly calculating time entries and other benefit and payroll deductions.
• Order, maintain and fill office supplies and check conference rooms for cleanliness.
• Maintain and clean the coffee machine and coffee supplies on a daily and weekly basis.
• Participates in developing department goals, objectives and systems.
• Assist front office with visitors, answering phones and other front office needs.
• Other duties as assigned.
• Regular in-person attendance is an essential function of this job

Supervisory Responsibilities

This job does not have supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associates or Bachelor’s degree from accredited college or university; or one to three years related experience and/or training; or equivalent combination of education and experience

Knowledge and Skills:

• Must be able to read, write and converse fluently in English with the level of competency that will permit the applicant to function in the position, (i.e, communicating with vendors, customers and employees).
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to add, subtract, multiply and divide with 10's and 100's.
• Proficient in Adobe and Microsoft office (Word, Excel, PowerPoint).
• Ability to type at least 60 words per minute.
• Working knowledge of basic office equipment that may include dictation equipment.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Good attitude, team player, good attendance, hard worker.

Work Location:

· St.Charles, IL

Salary:

· Starting at $60k

H1B Sponsorship is not available for this position

No remote work for this position

\nCompany Description

Electrical Power Distribution Equipment Manufacturing

Company Description

Electrical Power Distribution Equipment Manufacturing