Administrative Assistant

Administrative Assistant

Hire Up Staffing is seeking an Administrative Assistant for an immediate opening in Baltimore, Maryland!

Location: Baltimore, MD

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Pay: $25-$28 Depends on experience

Responsibilities:

• Process and organize purchase orders received through an online portal
• Pull and print purchase orders from the portal
• Convert PDF purchase orders into Excel files and format them for processing
• Split purchase orders into individual Excel files for BOM documentation
• Research individual lots, colors, and related order information
• Pull and update color information for purchase orders
• Maintain and update the main colors spreadsheet
• Review revisions to determine whether they are new or active
• Research revisions using internal systems and notify the appropriate team members of active revisions
• Prepare purchase orders for electronic processing
• Date stamp and enter purchase orders into Excel for Accounting and Credit
• Date stamp, file, and email add orders and service orders to the appropriate department
• Assist with billing-related administrative functions
• Serve as a liaison between the Credit Department and Sales team to help resolve short pays and over-billings
• Maintain accurate records and organized files
• Provide general administrative support as needed

Requirements:

• Advanced Excel knowledge is required
• Strong attention to detail and accuracy
• Highly organized with excellent time-management skills
• Proficient with Microsoft Office
• Comfortable working with spreadsheets and large amounts of data
• Ability to work independently and meet deadlines
• Strong written and verbal communication skills
• Adobe Acrobat Pro experience is preferred
• Previous administrative, accounting, purchasing, or order-processing experience is a plus

This is an onsite position and the company is looking for someone who can start ASAP.

If you are organized, detail-oriented, and highly proficient in Excel, apply with Hire Up Staffing today!