Executive Assistant

Job Description Executive Assistant Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership. This role serves as a trusted partner, managing priorities, coordinating schedules, handling communications, and ensuring day-to-day operations run smoothly. Key Responsibilities Manage executive calendars, meetings, and scheduling priorities Monitor and organize email communications and follow-up items Coordinate travel arrangements Prepare agendas, presentations, reports, and meeting materials Take meeting notes and track action items to completion Maintain electronic files and document management systems Support special projects and cross-functional initiatives Coordinate vendors, events, and administrative logistics Develop processes, workflows, and organizational systems Provide confidential executive and administrative support Qualifications 4+ years of Executive Assistant or senior administrative experience Recent experience supporting C-level executives or senior leadership Strong organizational, communication, and problem-solving skills Ability to manage multiple priorities with minimal supervision Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint High level of professionalism, discretion, and attention to detail Experience utilizing technology, automation, or AI tools is a plus Valid driver's license and reliable transportation preferred Compensation $85,000 - $105,000 annually, commensurate with experience and qualifications Full-time, hybrid schedule Comprehensive benefits package Opportunities for professional growth and development This is an excellent opportunity for a motivated Executive Assistant who enjoys creating structure, improving processes, and helping leadership teams operate at their highest level. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance. Job Reference: JN -092026-431922 Ultimate LLC