Administrative Assistant

Administrative AssistantThe Administrative Assistant supports the program by carrying out tasks that ensure the office operation runs smoothly and we can provide quality services to the individuals we serve, families and other stakeholders. The Center for Family Support (CFS) mission is to provide support and assistance to individuals with developmental and related disabilities. We are the first agency in New York to achieve the Council on Quality and Leadership Certification (CQL). By achieving this certification, it shows our commitment and dedication to creating services that enhance and improve the quality of life for individuals with disabilities.Our industry-leading benefits include:401(k)Dental InsuranceFlexible scheduleHealth insuranceLife insurancePaid time offReferral programTuition reimbursementVision insuranceResponsibilitiesProviding support to Office Manager, administrative and program staff.Answering incoming calls and making necessary outgoing calls and office visits.Taking messages for staff as needed.Greet and announce visitorsTrack scheduling of conference rooms for trainings and/or meetingsEnsure conference rooms are set up with training materials and/or equipment needed for a day of training.Maintaining the appearance of the reception area, kitchen, conference rooms after meetings and waiting room.Sort and distribute incoming and outgoing mail and Fedex packages.Prepare, organize, and process files for offsite storage.Ensure the office is always properly stocked/Complete Inventory twice monthly.Ensure Office Garbage is properly stored in back of office for Waste pick up.Order office supplies for Offices/Residential departmentProcess all checks and provide to finance departmentExperienced in using Concur to submit, track, and manage invoices efficiently.Scan utility invoices to Concur and upload to Box when neededComplete new staff ID's when requestedRestore utility/cable services for residential department and offices when neededOrder furniture/appliance in absence of supervisorUpdate Admin list if needed.Proficient in using Therap, Microsoft Teams, Adobe Acrobat, SharePoint, Word, and Amazon for a wide range of administrative and operational tasks.Skilled in updating, maintaining, and reconciling schedules using systems such as iCims and Microsoft Excel.Perform other related duties as assigned.Knowledgeable in IT systems and experienced in handling and troubleshooting equipment. Competencies Exceptional interpersonal skills: Builds and maintains professional relationships with colleagues, clients, and stakeholders, fostering a positive and collaborative work environment.Knowledgeable in IT systems and experienced in handling and troubleshooting equipment.Perform other related duties as assigned.Qualifications Education and Experience Requirements Minimum High School Diploma required.AA Degree preferred.Proficiency in Microsoft Office, Word, and ExcelBilingual (English/Spanish) is a plus.2 years' experience as an Administrative Assistant.Excellent time management and follow-up skills and ability to multi-task and prioritize work.Attention to details and problem- solving skills.Excellent written and verbal communication skillsStrong organizational and planning skillsOther assigned duties as requested.The Center for Family Support provides equal employment opportunities to all. We celebrate the wonderful qualities that make each of us unique and greatly value how they enrich the work we do. If you want to work with a caring group of people making a difference in the lives of the people we serve, apply today!Pay RangeUSD $24.00 - USD $24.00 /Hr.