Operations Assistant

Operations Assistant ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you'll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life-changing impact to ZS. ZS Corporate Support Teams operate the firm's core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, and share a passion for quality customer service and dedicationwhether our customer is a client or another ZS employee. Administrative Services provides support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel planning, operations, catering coordination, and facilities management. We are seeking an organized, proactive, and detail-oriented full-time operations professional with strong interpersonal skills to support our Chicago office. The Operations Assistant provides office services, facilities coordination, and general operational support, with additional responsibilities as assigned. This position reports to the Office Manager. Responsibilities: Manage inventory, place orders, and maintain appropriate stock levels for office and breakroom supplies Maintain breakroom by loading and unloading dishwashers, monitoring inventory, placing orders, and restocking supplies throughout the day as needed Maintain meeting rooms and shared workspaces by restocking supplies, erasing whiteboards, resetting equipment, and arranging chairs Coordinate setup, breakdown, and cleanup for office meetings and events Support internal office events, service initiatives, and special projects Process incoming and outgoing mail, packages, and deliveries Submit and track building maintenance requests Manage office ID card requests, including new activations and deactivations Complete office card expense reporting Run and distribute daily reports Support the new joiner onboarding experience Serve as a member of the fire/life safety floor team Provide back-up support for Front Desk reception, including answering phones, greeting visitors, and assisting with additional responsibilities as needed Hours are 7:30 am 4:30 pm, with occasional overtime. Qualifications: High school diploma or some college preferred, minimum age of 16 required Prior work experience as an office assistant preferred Ability to lift 50 pounds Good time management skills, attention to detail, and flexibility Fluent in MS Office (Outlook Email/Calendars, Word, PowerPoint, Excel) Strong work ethic and initiative Maturity, the ability to follow instructions and to work independently Professional appearance and demeanor with ability to exercise good judgment and discretion Positive attitude and sense of humor. How you'll grow: Cross-functional skills development & custom learning pathways Milestone training programs aligned to career progression opportunities Internal mobility paths that empower growth via s-curves, individual contribution and role expansions Perks & Benefits: At ZS, your growth matters. We offer a comprehensive total rewards package that supports your health and well-being, financial future, time away, and professional development. With robust skills-building programs, multiple career progression paths, internal mobility, and a deeply collaborative culture, you'll have the opportunity to do meaningful work, expand your capabilities, and thrive as part of a global community. For details on total rewards in United States, visit ZS US office locations | Where we work | ZS. Hybrid working model: We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections. Travel: Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures. Considering applying? At ZS, we honor the visible and invisible elements of our identities, personal experiences, and belief systemsthe ones that comprise us as individuals, shape who we are, and make us unique. We believe your personal interests, identities, and desire to learn are integral to your success here. We are committed to building a team that reflects a broad variety of backgrounds, perspectives, and experiences. Learn more about our inclusion and belonging efforts and the networks ZS supports to assist our ZSers in cultivating community spaces and obtaining the resources they need to thrive. If you're eager to grow, contribute, and bring your unique self to our work, we encourage you to apply. ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law. Work Authorization: This position is not eligible for visa sponsorship. Candidates must have authorization to work in the United States that does not now or in the future require employer sponsorship. To complete your application: An on-line application, including a full set of transcripts (official or unofficial), is required to be considered. NO AGENCY CALLS, PLEASE. Find Out More At: