Accounts Receivable / Accounts Payable Specialist

Position Overview

The Accounts Receivable / Accounts Payable Specialist is responsible for supporting the day‑to‑day accounting operations related to accounts receivable and accounts payable functions. This position ensures invoices, payments, credits, and account transactions are processed accurately and timely while maintaining compliance with company policies and generally accepted accounting principles (GAAP). The role assists with cash application, collections, vendor payments, account reconciliations, reporting, and month‑end close activities. The incumbent is expected to maintain strong attention to detail, exercise sound judgment, provide excellent customer service, and contribute to the overall efficiency of the Accounting Department.

Key Responsibilities

1. Process customer invoices and ensure accurate and timely billing.
2. Apply customer payments, including checks, ACH transactions, wire transfers, and credit card payments.
3. Monitor accounts receivable aging and follow up on outstanding balances.
4. Contact customers regarding past due accounts and maintain appropriate collection documentation.
5. Research and resolve customer billing discrepancies, payment issues, and account inquiries.
6. Process vendor invoices and ensure proper coding, approvals, and supporting documentation.
7. Prepare and process vendor payments, including checks, ACH transactions, and electronic payments.
8. Reconcile vendor statements and investigate discrepancies.
9. Maintain accurate customer and vendor master records within the ERP system.
10. Assist with monthly account reconciliations, including receivable, payable, and cash‑related accounts.
11. Support month‑end and year‑end closing activities.
12. Generate reports related to receivables, payables, cash flow, aging, and other accounting metrics.
13. Assist with audit requests by gathering documentation and supporting schedules.
14. Maintain organized financial records and supporting documentation in accordance with company retention requirements.
15. Support implementation and optimization of accounting technologies, automation tools, and ERP enhancements.
16. Cross‑train within the Accounting Department and provide backup support for other accounting functions as needed.
17. Maintain confidentiality of financial information and sensitive business data.
18. Perform other duties as assigned.

Qualifications

1. Associate degree in Accounting, Finance, Business Administration, or related field preferred.
2. Minimum of two years of accounting, bookkeeping, accounts receivable, accounts payable, or related experience preferred.
3. Manufacturing environment experience preferred.
4. Strong understanding of accounts receivable and accounts payable processes.
5. Experience working with ERP systems and accounting software.
6. Proficiency in Microsoft Excel and Microsoft Office applications.
7. Strong organizational skills and attention to detail.
8. Ability to prioritize multiple responsibilities and meet deadlines.
9. Strong analytical and problem‑solving abilities.
10. Effective written and verbal communication skills.
11. Ability to interact professionally with customers, vendors, and internal stakeholders.
12. Demonstrated commitment to confidentiality and ethical business practices.

Physical Requirements

The Accounts Receivable / Accounts Payable Specialist at Gasser Chair performs duties primarily in an office environment. The role requires extended periods of sitting and computer use, along with frequent handling of financial documents and standard office equipment. The position requires effective communication, attention to detail, and the ability to maintain accuracy while performing accounting and administrative tasks. Occasionally standing, walking, and lifting of files or office materials up to 15 pounds may be required.

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Short‑term disability
• Long‑term disability
• Tuition reimbursement

Gasser Chair Company is proud to be an Equal Employment Opportunity and Affymptive Action Employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Gasser Chair Company complies with all laws and regulations related to verifying employment eligibility, and is an E‑Verify employer.