Department Secretary - Outpatient Infusion

Unit Secretary

Under the supervision of the Director and as a member of the Infusion Department, the unit secretary performs a wide range of secretarial duties and coordinates department procedures to ensure professional and efficient operation of the department in providing quality patient care. The unit secretary performs the following duties, including but not limited to, answering clinic phones, retrieving messages and answering calls promptly, collaborating with health care team members and other departments to schedule patient infusion appointments and checking in patients for their appointments. The unit secretary must be able to demonstrate the knowledge and skills necessary to provide indirect care appropriate to patients and families served on the unit. The unit secretary is responsible for greeting and receiving visitors, responding to needs of patients and family members and taking a proactive role in the efficient operation of the unit. The environment is busy and requires interaction with the health care team, patients and families in a confined space. 20 hour role, 10 hour Saturdays with 10 hours during the week (and eventually could be Sundays).

Education: High School Diploma or Equivalent required and Associate's Degree preferred or Bachelor's Degree preferred. Can this role accept experience in lieu of a degree? No

Licenses and Credentials: Experience in a medical setting 2-3 years preferred and Prior experience with Epic 1-2 years preferred

Knowledge, Skills and Abilities: Proficient with using a computer and a range of computer applications; including Microsoft Office. Demonstrates accuracy, thoroughness, and orderliness in performing work assignments with a strong attention to detail. Self-motivated and creative in crafting new approaches to solve problems. Diffuses potentially volatile situations in a skillful and proficient manner. Excellent interpersonal skills and ability to work effectively with a diverse group of providers, patients, visitors, and hospital staff. Discerning with sensitive and confidential nature of Psychiatry department; handles all matters with utmost discretion. Adept time management skills; prioritizes urgency and meets fast-approaching deadlines in a sometimes challenging environment. Displays professional verbal and written communication skills with patients, providers, and staff. Flexible and adaptable to the evolving nature of the outpatient clinic. Knowledge of medical terminology preferred. Adheres to all I CARE Standards. Mostly sedentary work; occasional walking and standing required.

Physical Requirements: Standing Occasionally, Walking Occasionally, Sitting Constantly, Lifting Occasionally, Carrying Occasionally, Pushing Rarely, Pulling Rarely, Climbing Rarely, Balancing Occasionally, Stooped Occasionally, Kneeling Rarely, Crouching Rarely, Crawling Rarely, Reaching Occasionally, Gross Manipulation (Handling) Constantly, Fine Manipulation (Fingering) Frequently, Feeling Constantly, Foot Use Rarely, Vision - Far Constantly, Vision - Near Constantly, Talking Constantly, Hearing Constantly

Remote Type: Onsite

Work Location: 1153 Centre Street

Scheduled Weekly Hours: 20

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $19.30 - $28.68/Hourly

Grade: SF1140