Executive Assistant

Executive Assistant Location: Irvine, CA (onsite) Compensation: $85,000 to $100,000 base salary Employment Type: Direct Hire / Full-Time Position Overview We are seeking a highly organized, polished, and proactive Executive Assistant to provide high-level support to the CEO of a growing real estate investment management firm. This is a high-touch, fast-paced position supporting an executive with a demanding schedule, frequent domestic and international travel, and responsibilities spanning both the business and a family investment office. The ideal candidate is exceptionally detail-oriented, calm under pressure, highly confidential, and comfortable anticipating needs and making decisions independently. A background in legal, finance, investment management, or another analytical professional services environment is strongly preferred. Key Responsibilities Manage an extremely active and complex executive calendar, including both business and personal commitments Coordinate detailed domestic and international travel , including flights, hotels, ground transportation, dining reservations, meetings, and last-minute itinerary changes Anticipate travel logistics down to the details, including proximity to meetings, arrival times, transportation, and accommodations Prepare and maintain the CEO's daily schedule and ensure he has everything needed for meetings and appointments Coordinate multiple calendars and manage frequent scheduling changes Review and organize documents requiring CEO signature and understand the purpose and context of documents being presented Assist with contracts, subscription documents, personal filings, forms, and other documentation related to the CEO and family office Take detailed meeting minutes, including for Board of Directors engagements Handle monthly expense reporting Assist with office and company event planning Help direct administrative staff as needed Make restaurant reservations and coordinate business meals Provide support across both the CEO's investment management business and family office Take on additional responsibilities as needed within a small, hands-on organization Qualifications Bachelor's degree required Prior Executive Assistant or high-level administrative support experience Strong experience coordinating complex domestic and international travel Exceptional calendar management and organizational skills Extremely high level of discretion and confidentiality Strong written and verbal communication skills Confident, composed, professional, and able to remain calm under pressure Strong judgment and ability to make independent decisions Highly detail-oriented and comfortable working with numbers and complex documents Able to operate independently and learn new responsibilities with limited direction Comfortable supporting a direct, highly driven executive with high expectations for accuracy and follow-through Tech-savvy with experience using Microsoft Office, Excel, multiple calendar systems, and AI tools such as ChatGPT and Claude Legal or finance experience strongly preferred Stable work history and interest in finding a long-term career opportunity #J-18808-Ljbffr Vaco