Administrative Assistant

Job Description

Job Description

We are seeking a

detail-oriented and organized Administrative Assistant

to support daily office operations and serve as a key point of communication between management, employees, customers, vendors, brokers, and freight carriers. The ideal candidate is professional, dependable, able to multitask, and comfortable working in a fast-paced office environment.

Responsibilities Answer and direct incoming phone calls professionally Scan, copy, organize, and maintain documents Complete and process administrative documents accurately Communicate with vendors regarding order status and updates Schedule large freight trucks and coordinate delivery/pickup times Communicate with freight brokers and transportation providers Coordinate with management, employees, customers, and vendors Prepare and organize the office for guests and visitors Monitor and maintain office supply inventory Perform data entry and general administrative duties Maintain confidentiality of sensitive company information Assist with additional office tasks as needed

Skills & Qualifications High School Diploma or equivalent required Strong attention to detail and accuracy Ability to multitask and prioritize responsibilities Excellent verbal and written communication skills Ability to effectively communicate with management, employees, customers, vendors, brokers, and drivers Proficient with

Microsoft Outlook, Word, and Excel Comfortable operating a telephone, PC, copier, calculator, and other standard office equipment Strong organizational and problem-solving skills Ability to define problems and identify appropriate solutions Ability to handle confidential information with professionalism and discretion Reliable, professional, and team-oriented attitude