Administrative Manager

To support the Program Chair with primary responsibilities in program administration, financial management, PhD program event coordination at multi-sites, maintenance of administrative records, communication management, and grant management; to provide timely and excellent customer service to students, faculty, and other PhD community; to participate in strategic planning for the PhD program; to supervise part-time staff; and to liaison Eastern and other professional communities A. Administration Support and independently fulfill administrative functions and interface with the appropriate Eastern offices. Some tasks include: Managing the finance for purchasing and reimbursements & contract processing Coordinating the development, update, and dissemination of program-related materials (e.g., academic, administrative, grant, handbooks, website, catalog, etc.) & participating in the program’s strategic planning Communicating and collaborating with the Chair and stakeholders on the day-to-day administration, planning, evaluation, and problem-solving efforts, all the while maintaining positive working relationship with other Eastern University support services B. PhD Program Event Coordination Coordinate all program activities (e.g., residencies, graduation receptions, department meetings, worship events, retreats, Board of Fellows events, etc.). Some tasks include: Planning and managing instructional residencies and other PhD events (e.g., facility scheduling, food, programming, notifying, etc.) Troubleshooting faculty and student concerns; assisting guest speakers and adjunct faculty with travel and accommodations Creating an environment of hospitality with excellent customer service mindset C. Maintenance of Administrative Records Effectively organize and maintain records on the program, faculty, and students. Some tasks include: Maintaining the records of the curriculum, syllabi, course evaluation, etc. accurately and in a timely manner; and updating Brightspace courses and shared files such as PhD Student Resources, PhD Faculty Resources, Comprehensive Exams, Dissertations, etc. Maintaining the records of department documents, such as the covenants, contracts, and other records for faculty and dissertation committee members Keeping the financial records of purchasing and reimbursements accurately and completely D. Student Services Provide academic and other necessary services to students. Some tasks include: Coordinating and supporting students regarding the comprehensive exam, portfolio process, and dissertation-related events Providing other academic services to students Advocating students’ interests to other University offices E. Faculty & Dissertation Committee Support Provide support to the faculty functions. Some tasks include: Supporting the faculty meetings (e.g., facility, food, minutes, etc.) Supporting the faculty’s management with research, instruction, presentation, and grant writing; assisting the Chair in providing financial and other support to the faculty Supporting the faculty’s instructional needs during residencies and other Zoom sessions; and the dissertation committees’ needs F. Coordination with Other On-campus Offices Coordinate with the PhD recruitment specialist and other university offices. Some tasks include: Coordinating with the PhD Recruitment Specialist to facilitate the PhD recruitment process annually Coordinating with the College of Business and Leadership administration on PhD matters. Contracting, supervising, and mentoring to student assistants as needed Status: Staff, full-time, salaried, exempt, 40 hours per week, 12 months per year. #J-18808-Ljbffr Palmer Theological Seminary of Eastern University