Office Administrator

Office Administrator

With over 30 years of experience in the acquisition, development, rehabilitation, and management of apartment communities across the Western United States, we are a trusted partner in the property management industry. At MG Properties, we focus on enriching lives – physically in our community buildings, philanthropically through giving back to our local communities, and through development and growth of our employees.

We are seeking a professional, organized, and service-oriented Office Administrator to support the day-to-day operations of our corporate office and commercial building. This role is responsible for helping maintain a welcoming, efficient, and well-managed office environment while serving as a key point of contact for tenants, investors, visitors, vendors, and internal team members.

The ideal candidate will bring strong administrative experience, excellent communication skills, and a hospitality-focused approach to supporting office operations, facilities coordination, vendor management, and workplace services.

Essential Responsibilities

• Support daily office operations, including mail distribution, phones, conference room readiness, and front desk coordination.
• Serve as a central point of contact for incoming communications, general office inquiries, visitors, tenants, and internal team members.
• Provide a professional, friendly, and welcoming experience by greeting visitors, answering calls, and responding to inquiries in a polite and service-oriented manner.
• Maintain office systems, equipment, kitchen, breakroom, and common areas to ensure a clean, stocked, and functional workplace.
• Assist with corporate events, meetings, conference room logistics, and administrative projects as assigned.
• Coordinate maintenance and service needs while assisting with tenant communications and service requests.
• Support tenant billing, notices, lease-related matters, tenant files, lease documentation, and records.
• Assist with access control needs, including key fobs and alarm systems.
• Coordinate vendors and contractors for maintenance and special projects, including scheduling and follow-up.
• Review proposals, scopes, and pricing for quality, alignment, and cost-effectiveness.
• Maintain office and building contracts, including tracking renewals and expiration dates.
• Manage ordering and inventory of office and building supplies, including researching pricing and presenting recommendations to management.

Qualifications

• 5+ years of experience in office administration, office management, or a related role.
• Experience supporting a larger corporate office environment with 100+ employees is preferred.
• Intermediate proficiency in Microsoft Word, Excel, and Outlook.
• Facilities experience is a plus.
• Familiarity with Yardi is a plus.
• Strong communication, customer service, organization, and prioritization skills.
• Friendly, approachable, and service-oriented demeanor with a focus on hospitality and responsiveness.
• Ability to communicate professionally, maintain confidentiality, coordinate with vendors, and support workplace operations effectively.
• Ability to research, evaluate, and procure goods and services in a cost-effective manner.

Compensation and Benefits

• $28-$32/hour DOE
• Company profit sharing
• Accrues 10 days Paid time off per year
• 10 Paid Holidays and 2 Paid Personal Days per year
• 40 Hours of Paid Sick Time
• 401K with employer match
• Medical, Dental, Vision, Employee Assistance Program
• Life Insurance
• Flexible Spending Account, Dependent Care Spending Account

California pay range

$28 - $32 USD

MG Properties is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are a drug-free workplace, participate in E-Verify, and are an at-will employer. If identified for a position, you will be asked to submit to a background check and drug-screen.

View our CCPA Policy HERE