Executive Assistant

Job Description

Job Description

Reports To:      Director of People Operations & Administration

Status:                Full-time, Exempt

About the Role

We’re looking for an Executive Assistant to provide high-quality administrative and operational support to our executive leadership team. In this role, you’ll help keep priorities organized, communication flowing, and day-to-day execution running smoothly.

Primary Areas of Focus

• Executive Administrative Support
• Operational Support
• Administration

Core Responsibilities

• Manage complex calendars, scheduling, and meeting logistics for executives.
• Prepare agendas, materials, notes, and follow-ups for meetings.
• Act as a trusted point of contact for internal and external stakeholders.
• Help prioritize requests, track action items, and keep projects moving.
• Support executive team operations, events, and ad hoc initiatives as needed.
• Handle confidential information with discretion and professionalism.
• Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel for select executive needs.
• Manage expenses and administrative workflows.
• Coordinate internal and external meetings as well as executive meetings and leadership sessions.
• Help organize materials, schedules, and follow-ups.
• Assist with recurring leadership rhythms and communication.
• Support company events, celebrations, leadership meetings, and employee engagement activities.
• Coordinate venders, venues, catering, RSVPSs, supplies, and communications.
• Partner with People Operations / Marketing on event planning and execution.
• Help create consistency in employee-facing experiences.
• Perform other duties as assigned.
• This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.

Preferred Skills & Experience

• High school diploma or equivalent required.
• Experience supporting executives, senior leaders, or busy teams in an administrative or operational capacity.
• Strong organization, attention to detail, and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Sound judgment, discretion, and comfort handling confidential information.
• Proactive problem-solving skills and a service-oriented mindset.
• Ability to work independently, anticipate needs, and follow through reliably.
• Comfort using common workplace tools for scheduling, communication, documents, and project tracking.

Physical Requirements

• Required to stand, walk, and sit.
• The position may require a visit to project sites occasionally.
• The position requires a normal range of hearing.
• The employee must be able to lift 20 lbs. occasionally.
• Requires prolonged sitting with 15% of the time spent bending and reaching.
• Must have manual dexterity sufficient to operate a computer keyboard and calculator.
• Noise levels are consistent with a standard office environment.

Perks & Benefits

• Employee Stock Ownership Plan
• Quarterly Bonus Program
• Health, life, 401(k), dental and vision insurance
• Short-term, long-term disability insurance and leave
• Gym Reimbursement Program
• Paid holidays
• Paid Time Off
• Bereavement leave
• Discretionary incentives, if applicable

EPS Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.  We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.