Executive Assistant I

Job title : Executive Administrative Assistant
Location : Stamford CT (Or within a 60 mile Radius). Requires the associate to be onsite 2-3 days a week at the Stamford CT location. Other days can be remote/from home.
Duration: 6 months W possible extension

Must Haves: 7+ years as an executive assistant, 2 of these years candidate should also have Coupa/Supplier Management experience, supporting senior level executives in a corporate environment and a minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook.

Job Description
Role Summary/Purpose
In this role you will provide administrative support services to four of Client's Senior Vice Presidents within the Finance organization, including the Chief Accounting Officer, Tax Director, CFO Home & Auto, and Head of Consumer Bank. The ideal candidate must have strong organizational, interpersonal, communication and computer (Microsoft Office) skills, and the ability to handle confidential information and work in a fast-paced, ever-changing environment.

Essential Responsibilities:
Interact with employees, customers, and outside advisors in a professional and efficient manner
Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Microsoft Teams, Nitro Pro, Coupa and Client Global Business Travel for T&E
Proactive planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts), continuing to ensure accuracy of attendees, meeting locations, materials etc.
Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
Process statements of work, purchase orders, and invoices, ensure timely vendor payments and support supplier management through our Coupa system
Proactively anticipate and communicate potential issues, propose solutions and have close attention to detail
Clear and effective communication with leaders and effective prioritization of tasks
Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties
Ensure documents are posted accurately and timely in preparation for meetings/conference calls
Attend staff/team meetings as required
Maintain calendar for staff and department activities. Assist in prioritization of items
Perform other duties and/or special projects as assigned

Qualifications/Requirements:
7+ years in an executive administrative role
Minimum of 2 years of experience supporting senior level executives in a corporate environment
Minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook
Minimum of 2 years of experience working with supplier management software like Coupa
Strong organizational skills and possess the ability to handle multiple projects
Strong attention to detail
High level of integrity, confidentiality and self-confidence
Clear, concise and articulate communication skills (verbal & written)

Desired Characteristics:
Coupa experience
Supplier management and accounts payable experience
Excellent communication and interpersonal skills
Strong problem-solving and critical thinking skills with a passion for excellence
Demonstrative initiative, ability to work independently and must be a team player
Ability to accept responsibility and handle confidential information
Excellent proficiency of Microsoft Outlook, PowerPoint, Excel and Word