Administrative Assistant

Administrative Assistant Main Campus - Las Vegas NM - Las Vegas, NM 87701 Overview Salary Range $16.54 - $16.54 Hourly Position Type Full Time -Reg Education Level 2 Year Degree Travel Percentage None Category Staff Description SUMMARY: This position is responsible for providing administrative support. DUTIES AND RESPONSIBILITIES: Provides assistance to students and faculty; Performs clerical tasks in the data entry function, compiles spreadsheets, etc.; Screens and directs telephone, e-mail, and in-person inquiries.; Maintains confidential and accurate records and files; Maintains program databases; Assists with gathering program data; Handles confidential material accurately and in a professional manner; Prepares Travel Requests, Vouchers; Prepares Purchase Requisitions, Checks Requests and other financial documents; Picks up and delivers departmental mail and other documents; Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required; Prepares Schedule Entry Forms and Schedule Change Forms; Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary; Collects candidate applications and checks for completeness; Prepares communications to students; Communicates with students regarding program status; Answers routine student questions and directs students to appropriate academic departments; Forwards documentation to appropriate Advisor/Faculty for approval; Assists with the gathering of data for CAEP/CACREP Accreditation; Assists with gathering of data for outcomes assessment; Prepares reports as needed for CAEP/CACREP and Outcomes Assessment; Updates Advisors in the Banner System; Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook; Maintains regular attendance; Performs other job-related duties as assigned. Qualifications MINIMUM REQUIREMENTS: EDUCATION : High School Diploma or GED. EXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work. PREFERENCE: Associate degree in any field. EMPLOYMENT REQUIREMENTS: Must possess and maintain a valid New Mexico Driver's License; Must be willing to travel; Must be willing to work overtime as required; Must be willing to work flexible schedules as needed. KNOWLEDGE, SKILLS, & ABILITIES: Experience working with Banner (Student Information System) or willingness to learn the system; Knowledge of general office practices and procedures; Knowledge of preventative maintenance of office machines; Knowledge of business communication; Knowledge of general office procedures; Skilled in Microsoft Office applications including Word, Excel, and Access; Skilled with managing webpage content; Ability to maintain effective working relationships with faculty, students, University community, and the general public; Ability to communicate effectively by having an excellent command of the English language (both oral and writing); Ability to follow written and verbal instruction; Ability to make independent routine decisions; PHYSICAL DEMANDS: Work is performed in a typical interior/office work environment; Repetitive hand motions and prolonged use of computer; Must occasionally lift and/or move up to twenty (20) pounds; Sitting for extended periods of time; Kneel, bend, and stoop. WORK ENVIRONMENT: Work is performed in a typical interior/office work environment; Work is performed in a typical interior/office work environment.