Proposal Manager

Proposal Manager

The Proposal Manager ensures that each proposal is delivered on time, compliant, competitive, and consistent with the commercial strategy, by coordinating engineering specialists, Sales, Procurement, and regional stakeholders. The Proposal Manager consolidates validated data into a robust, competitive offer and ensures that all technical, commercial, and contractual risks are formally addressed to obtain internal approval before client submission.

Job Duties/Responsibilities

• Lead the full lifecycle of proposal preparation, ensuring compliance with client specifications and Axens' Group internal governance, including de-risking and Engagement Committee processes.
• Ensure the development of any individuals that will directly or indirectly report to this role.
• Analyze client inquiries, define technical scope and battery limits, and direct appropriate review of specifications by relevant engineering specialists.
• Develop proposal outlines, compliance matrices, and planning baselines, while leading progress tracking against schedule and deliverables.
• Lead, coordinate, and direct cross functional proposal teams (engineering, sales, procurement, project, legal), ensuring alignment and timely consolidation of all technical, commercial, and execution inputs.
• Identify, quantify, and mitigate technical, commercial contractual, and execution risks throughout the proposal cycle, providing clear direction on risk response strategies.
• Lead the assessment, planning, and development of resource requirements (internal and external) necessary to support proposal activities, ensuring optimal allocation and capability alignment.
• Provide proactive feedback and recommendations to management on resourcing needs, capacity constraints, and capability gaps during the proposal process.
• Work closely with Procurement to direct sub vendor engagement, including technical and commercial clarifications and selection analysis, ensuring adherence to the Procurement "One Voice to suppliers" principle.
• Supports sub vendor and subcontractor solicitation, negotiation, and selection processes.
• Ensure a structured, complete, and seamless handover to execution teams upon, or prior to, contract award.
• Drive continuous improvement initiatives, including methods optimization, lessons learned integration, and market/competitor benchmarking.

Education

• Bachelor's in construction management or Oil & Gas Engineering (Mechanical, Chemical or Thermal).

Work Experience

• Relevant industry background in Chemical or Oil & Gas sector (end user, EPC companies, equipment supplier)
• 7+ years of experience in a management role.
• Experience in field service or construction cost estimating
• Proven experience in proposal or commercial roles

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to work independently and build relationships

QHSE Requirements

Quality

• Take responsibility for the sustainability of Axens and ensuring quality performance
• Report any and all quality related issues or non-conformities to your manager
• Maintain awareness, proactively participate and support all Axens policies for quality management
• Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 9001 to latest revision.
• Assist in achieving Site, Department, Regional and Global Quality Management Program goals and objectives.

Health and Safety

• Take responsibility for the health and safety of self and others
• Report any and all health and safety incidents to your manager
• Maintain awareness, proactively participate and support all Axens policies and objectives regarding health and safety
• Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 45001 to latest revision.
• Assist in achieving Site, Departmental, Regional and Global Health and Safety goals and objectives

Environmental

• Take responsibility for the sustainability of Axens and protecting the environment
• Report any and all environmental concerns or incidents to your manager
• Maintain awareness, proactively participate and support all Axens policies regarding environmental protection
• Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 14001 to latest revision.
• Assist in achieving Site, Departmental, Regional and Global Environmental Management Program goals and objectives