Executive Legal Assistant

Job Title: Executive Legal Assistant

Location: Chicago, IL 60606

Salary/Payrate: $70-90K

Work Environment: Hybrid (2 days WFH)

Term: Fulltime

Bachelor's degree required: No


Referral Fee: AMS will pay $500 should the person you refer gets hired

POSITION SUMMARY:

Provides legal and administrative support to attorneys, paralegals, and clients. Duties include preparing and proofreading documents, maintaining correspondence and document files, billing responsibilities, and maintaining generalized knowledge of area of law in which they work. This position works directly with the Legal Assistants Supervisor. The position requires exceptional computer skills, including proficiency with Microsoft Office.

ESSENTIAL DUTIES:

• Provide secretarial support to three or more lawyers and/or paralegals
• Type, format, proofread, and edit legal documents specific to assigned practice group(s)
• Compose routine correspondence
• Assist attorneys with billing process and, if requested, collections
• Maintain calendars for attorneys and/or paralegals upon request
• Arrange conferences and meetings, including booking conference rooms, coordinating attendees, and working with Hospitality to provide refreshments
• Maintain client flies for easy retrieval and coordinate with Records Management for proper organization and maintenance
• Assist attorneys with preparation and submission of expense reports for travel and/or daily expenses
• Provide accurate client billing information for all applicable purposes
• Serve as backup assistant in the event of absence of other assistants
• Maintain updated workstation profile information to allow backup assistant to efficiently handle daily office requirements
• Prepare and coordinate requests for copy jobs, messenger delivery, special mail handling, accounting, and other office services
• Conduct online research to gather or clarify information for attorneys, paralegals, and clients
• Maintain professional image and attitude, acting consistently as an ambassador of the firm
• Other duties as assigned

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent qualification required
• College degree preferred
• A minimum of three years of experience as a legal assistant required
• Law firm experience preferred

WORK SKILLS:

• Possess excellent oral and written communication and interpersonal skills
• Demonstrate exceptional time-management and organizational skills
• Display superior attention to detail and accuracy
• Demonstrate ability to juggle and prioritize multiple tasks
• Accurately and thoroughly take instruction
• Possess expert working knowledge of and technical skills with Windows, Microsoft Suite (Outlook, Word, Excel) and iManage
• Knowledge of PowerPoint a plus

PHYSICAL REQUIREMENTS:

• Able to work in a typical office setting and operate office equipment, including computer, copier, and scanner.
• Able to sit and/or stand for prolonged periods of time
• Able to view and read computer screens and printed documents, often for prolonged periods of time