Office Assistant

Compensation Range

$21.88 - $25.00 Hourly Rate

Job Description Summary:

Provide office administrative support to project management team or department (may be one or more people).

Job Description:

POSITION RESPONSIBILITIES AND DUTIES

Ability to perform all essential duties of Junior Administrative Assistant

Answer phones - screen/handle routine items and direct calls as appropriate

Greet clients, visitors, and vendors in a professional manner, direct to appropriate person

Process incoming and outgoing mail including UPS, courier service and Federal Express; sort, prioritize, and distribute, handle items not requiring supervisor’s attention

Manage shipping and receiving for the office, create labels, purchase stamps, occasionally make trips to the post office for certified mail

Maintain office phone list and email group distribution list

Manage and provide support with office vendor management to include janitorial services, security system, coffee services, processing invoices and submission of building maintenance requests

Assist with travel arrangements, planning itineraries and scheduling meetings

Assist with new hire onboarding and scheduling assistance as required, order required equipment, parking passes, fuel cards and prepare new hire boxes.

Assist with setting up new vendors in cost management system and processing credit applications

Assist with general administration management of office/facilities, including assistance with office moves, water plants, clearing, order catering and setting up of office workstations for new hires.

Maintain inventory of office and breakroom supplies while keeping monthly budget in mind

Maintain conference room and office room appearance

Event management support for Regional Event Coordinator and other office events as assigned

Occasional travel between offices may be required

Order and distribute plans

Complete other responsibilities as assigned

MINIMUM SKILLS AND REQUIREMENTS

High School Diploma or equivalent

Ability to keyboard 45 wpm accurately

Working knowledge of general office procedures and office machines

Proficient in English verbal communication skills, including professional telephone manner

Excellent organizational skills, ability to prioritize, and comfortable working independently

Valid drivers license

ADDITIONAL SKILLS OR KNOWLEDGE A PLUS:

Minimum two years secretarial or clerical experience in addition to above training

Public Notary in applicable state

Bluebeam

CMiC

SUMMARY OF BENEFITS:

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.