Personal Assistant

Ultra Ceiling Inc. is seeking 2-5 detail-oriented Personal Assistants to join our remote team. In this mid-level position, you'll provide administrative support, manage scheduling, handle data entry, and maintain organized records to keep operations running smoothly. This is an excellent opportunity for someone with strong organizational skills and customer service experience. Responsibilities:

• Manage calendar scheduling, appointments, and meeting coordination for assigned personnel
• Perform accurate data entry and maintain comprehensive filing systems both digital and physical
• Prepare and organize documents, reports, and correspondence using Microsoft Office Suite
• Handle incoming calls and inquiries with professional phone etiquette and route appropriately
• Maintain detailed records and spreadsheets using Excel for tracking and reporting purposes
• Provide administrative support including mail management, expense tracking, and general office tasks
• Multitask effectively across various projects while meeting established deadlines and quality standards

• Proven experience with data entry, filing systems, and record-keeping in a professional setting
• Proficiency in Microsoft Office Suite, particularly Excel and Word
• Excellent organizational and multitasking abilities with strong attention to detail
• Professional phone etiquette and demonstrated customer service skills
• Ability to work independently in a remote environment with reliable internet and professional workspace
• High school diploma or equivalent; previous administrative experience preferred

• Experience using scheduling software or calendar management tools
• Familiarity with cloud-based collaboration platforms such as Google Workspace or OneDrive
• Previous experience supporting executive-level personnel
• Knowledge of basic accounting or expense management
• Typing speed of 50+ WPM with accuracy

• Competitive annual salary range of $48,500–$62,500
• Standard US benefits package including health and wellness coverage
• Flexible remote work arrangement with full-time scheduling
• Professional development and growth opportunities
• Collaborative and supportive work environment