Project Coordinator

Travel: Required — as assigned to active construction projects Work Setting: Combination of jobsite and office-based; onsite when project work is scheduled Position Summary The Project Coordinator supports project execution by keeping project documentation, reporting, tracking tools, and communication organized and current. This role works closely with project management, construction management, field leadership, subcontractors, vendors, and support teams to help ensure accurate information is collected, maintained, routed, and communicated throughout the project lifecycle. The position is responsible for supporting daily and weekly reporting, document control, material and equipment tracking, action‑item follow‑up, safety and compliance documentation, QA/QC records, change documentation, and closeout support. The Project Coordinator helps reduce administrative delays by maintaining visibility of open items, following up with responsible parties, and ensuring project leadership has timely and reliable information to support field execution and decision‑making. Coordinate project documentation, logs, trackers, reports, and records to support project startup, execution, and closeout. Support daily and weekly reporting by collecting, organizing, reviewing, and routing project information from field and office teams. Track open items, constraints, material status, procurement updates, drawing revisions, RFIs, submittals, punch items, and closeout deliverables. Communicate missing, incomplete, or overdue information to responsible team members and elevate issues when needed. Maintain organized records related to labor, production, equipment, subcontractors, safety, compliance, QA/QC, change documentation, material receiving, and project closeout. Assist project leadership by keeping information current, visible, and available for planning, reporting, commercial review, and operational decision‑making. Desired Skills and Competencies Strong organization, follow‑up, and attention to detail. Clear written and verbal communication skills with the ability to coordinate across field and office teams. Ability to manage multiple priorities, deadlines, logs, and documentation requirements in a fast‑paced construction environment. Working knowledge of construction documentation, project reporting, material tracking, drawings, RFIs, submittals, safety records, QA/QC records, and closeout processes. Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams. Experience with Procore or similar construction management software preferred. Ability to identify documentation gaps, follow up consistently, and support project leadership with accurate, timely information. Work Environment and Travel This position supports active construction projects and may require a combination of jobsite and office‑based work. The Project Coordinator is expected to be onsite when regularly scheduled project work is being performed, unless otherwise directed by project leadership. Travel is required based on project assignment, client requirements, and operational needs. As a permanent, full‑time position, candidates should expect travel to vary with project location and duration. #J-18808-Ljbffr Schwob Energy Services