Accounts Payable Coordinator

Accounts Payable Coordinator

This is a remote position. Our client is looking for an Accounts Payable Coordinator. They are part of a long-standing organization in the entertainment and production support industry, recognized over the past several years for expanding their operational capabilities and optimizing financial processes across multiple global locations. This role will support their continued growth by ensuring accurate, timely, and well-organized accounts payable operations.

Responsibilities:

• Process vendor invoices by matching them to purchase orders, verifying accuracy, and coding them using the approved Chart of Accounts.
• Upload and index accounts payable invoices into DocuWare/Sage300, ensuring proper documentation and recordkeeping.
• Monitor AP inboxes to track pending approvals, resolve unmatched purchase orders, and follow up with internal stakeholders as needed.
• Review vendor statements, identify discrepancies, and request corrections when required.
• Process and reconcile employee expense reports, confirming adherence to company reimbursement policies and notifying management of inconsistencies.
• Prepare and execute payment runs including checks and ACH payments; create payment batches in Sage based on approved PPL reports.
• Review printed checks for accuracy, ensuring correct payee information, payment amounts, and currency details.
• Submit payment packages to the Transactional Accountant for approval and ensure all checks are properly signed and prepared for mailing.
• Maintain organized financial records and support financial audits or internal reviews as necessary.
• Collaborate with team members to ensure efficient workflow and timely completion of accounts payable tasks.

Requirements:

• Previous experience in Accounts Payable or a similar finance role.
• Strong knowledge of general accounting principles.
• Proficiency in Microsoft Office applications.
• Experience with accounting software; Sage 300 and DocuWare preferred.
• Strong written and verbal communication skills.
• High attention to detail, accuracy, and ability to meet deadlines.

Qualifications:

• Ability to work effectively within a team environment while managing independent responsibilities.
• Proactive, reliable, and accountable work style.
• Capable of handling multiple priorities in a fast-paced environment.
• Comfortable identifying irregularities and escalating issues appropriately.

Benefits:

• Full-time position.
• 100% remote work environment.
• Opportunity to contribute to a well-established company with long-term stability.
• Collaborative team culture and ongoing learning opportunities.