Executive Assistant

Position Overview We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide administrative support to the Senior Director in the Entertainment & Media team, focusing on Flow Studio. This role goes beyond traditional admin support — you’ll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team. Responsibilities Manage calendar, schedule meetings, and coordinate travel arrangements. Track executive expenses and generate expense reports. Submit reports in a timely manner. Understand budget timelines and deadlines. Collaborate with the Leadership team as needed to prepare agendas, meeting materials, document minutes, track action items, and follow up on deliverables. Plan and coordinate virtual and in‑person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering. Maintain email aliases, distribution lists, and shared directories, including permissions. Collaborate flawlessly with other executive team admins to execute scheduling meetings and coordinate organization‑wide events. Serve as the point person for departmental purchases, including PC tracking and overall asset management. Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance. Raise purchase orders, verify invoices, and process payments for CW costs and expenses. Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish. Minimum Qualifications Bachelor’s degree. 3–5 years’ experience supporting senior executives in a fast‑paced, multinational environment. Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9‑5. Willingness to adapt to a rapidly changing environment and new processes and responsibilities. Proven ability to work under pressure, communicate effectively, and meet deadlines. Proficient in Microsoft Office Suite, Mac and Windows operating systems, and related business applications such as Slack, Microsoft Teams, and Microsoft SharePoint. Comfortable with AI tools and can use them proficiently. Strong interpersonal and written/verbal communication skills in English. Ability and willingness to travel to events or internal meetings, locally and internationally as required. Because our globally distributed team may require occasional work outside of normal business hours. Discreet and experienced in handling sensitive and confidential information. Ideal Candidate Takes initiative and is a self‑starter who thrives with minimal supervision. Excels at managing complex projects and delivering results both independently and collaboratively. Enjoys building positive working relationships across all levels and geographies. Highly organized, detail‑driven, and capable of juggling multiple responsibilities. Embraces change, learns quickly, and adapts well to dynamic environments. Understands the value of integrity and honesty in the workplace and takes ownership of their work. Salary Transparency Salary is one part of Autodesk’s competitive compensation package. For Canada based roles, we expect a starting base salary between $68,000 and $100,100. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants and a comprehensive benefits package. Belonging We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: #J-18808-Ljbffr Autodesk