Administrative Specialist

Administrative SpecialistThis position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11, however a selection can be made at any of the following grade levels: GS-09 OR GS-11. At the GS-09 grade level, you will progressively acquire the background necessary to perform at the full performance level of GS-11. Major duties include, but are not limited to:Program Administration: Acts as a liaison or handles the communication with persons and/or groups within and outside of the division. Handles assigned controlled and congressional correspondence for the Division. Primary Liaison with the Patient Advocacy office. Researches and/or analyzes unstable or complex program issues. Plans and/or accomplishes special projects and programs. Administers programs concerning position management and human-resources utilization. Oversees related contract administration including knowledge of personnel and contracting operations such as classification, standards, and competencies. Is temporary backup to Administrative Officer for personnel and human resource items. Incumbent is authorized to be approving official for orders for supplies, services and equipment. Reviews orders to verify their need for orders for supplies, services, and equipment.Performs Office Program Planning Work: Performs administrative work, which includes management of an office's schedule or day-to-day plans. Develops new plans or schedules using standard references. Identifies objectives based on understanding of program and overall priorities. Determines specific steps, input required, and/or meetings. Identifies schedule and milestones; and estimates resources required.Budgetary, Contracting, and Financial Management Analysis: Formulates, presents, executes, and analyzes organizational budgets. Monitors budget allocation and execution to insure that operating program objectives are met. Performs in-depth, rigorous analysis of budget requests by employing techniques such as cost-benefit analysis, program trade-offs, and exploring alternative methods of funding. Monitors the use and rate of expenditure of budgeted funds in assigned areas through continuing dialogue with program officials and their staff, review of written documents, and examination of accounting records. Verifies assigned invoices for services provided to the Division section and manages assigned division level contracts: is the primary Contracting Officer Representative (COR) for Nursing Services within the Operative Care Division.Quality Improvement Programs: Performs work related to developing and monitoring quality programs, plans, procedures, and methodologies; and/or analyzing quality initiatives and processes. Analyzes a wide range of processes with long-term goals and results. Makes use of basic and advanced quality tools to accomplish analysis. Trains and facilitates others in the use of quality tools and techniques. Provides guidance and facilitation skills to quality action teams and to managers. Guidance is designed to foster quality principles in all strata of the workforce.Performs other related duties as assigned.Promotion Potential: This is a developmental position leading to a GS-11 level, performing assignments intended to broaden skills and provide practical experience leading to progressively more complex assignments performed under progressively less supervision. The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.Work Schedule: Monday - Friday, 7:30am - 4:00pm PSTTelework: Not AuthorizedVirtual: This is not a virtual position.Position Description/PD#: Administrative Specialist/ PD209450 and PD209460Relocation/Recruitment Incentives: Not AuthorizedPermanent Change of Station (PCS): Not Authorized