Executive Assistant

Our client, a DOD contractor, is hiring a full-time Executive Assistant for their Columbia, MD headquarters. The Executive Assistant plays a crucial role in supporting a Vice President, Senior Vice President, or other senior leaders by providing proactive administrative assistance and high-level organizational skills. This position serves as an informed extension of the executive's office, ensuring smooth operations and an efficient workflow.

Key Responsibilities:

• Calendar Management: Optimize complex daily and long-range calendars, anticipate conflicts, and coordinate resolutions.
• Meeting Preparation: Equip executives for meetings with clear objectives, agendas, and necessary materials.
• Travel Coordination: Manage domestic and international travel arrangements, including real-time adjustments.
• Expense Reporting: Prepare and track accurate expense reports in line with company policies.
• Event Planning: Organize logistics for leadership meetings, customer visits, and company events.
• Communication: Draft, proofread, and coordinate correspondence and presentations while maintaining confidentiality.
• Information Management: Maintain systems for tracking decisions and commitments, ensuring effective follow-through.
• Liaison Role: Serve as a professional contact for executives, customers, and board members.
• Technology Utilization: Use Microsoft 365 and other tools to enhance efficiency in executive support tasks.
• Discretion and Judgment: Handle sensitive information with exceptional discretion.
• Cultural Alignment: Support company culture, values, and compliance in all actions.

Qualifications:

• Education: Bachelor's degree preferred; equivalent experience considered.
• Experience: 5+ years in executive support, ideally for senior leaders in complex environments.
• Skills:
• Proactive management of priorities and travel coordination.
• Independent problem-solving and systems improvement.
• Exceptional judgment in sensitive matters.

Knowledge, Skills & Abilities:

• Strong organizational and time management skills.
• Excellent written and verbal communication, editing, and presentation skills.
• Professionalism, emotional intelligence, and integrity.
• Advanced proficiency in Microsoft Office Suite and collaboration tools.
• Ability to synthesize information and maintain a relationship-focused approach.

Work Environment:

• Primarily office-based, with flexibility for events and travel.
• Frequent interaction with executives and stakeholders, requiring a detail-oriented approach.
• Capacity to manage competing priorities and sensitive information in a dynamic environment.