Executive Assistant to Managing Partner

Executive Assistant

A professional services firm is seeking an Executive Assistant to support a senior partner and help manage the day-to-day operations of a busy practice. This position is based in the Paradise Valley area and offers the opportunity to work with a team of experienced professionals in a fast-paced, collaborative environment. The Executive Assistant will serve as a key operational partner, ensuring the partner's schedule, communications, and administrative priorities are managed efficiently and professionally.

Provide comprehensive executive support including complex calendar management, inbox monitoring, and high-level correspondence.

Manage and prioritize a high-volume schedule including meetings, client commitments, and internal responsibilities.

Coordinate domestic travel arrangements, accommodations, and detailed itineraries as needed.

Screen and direct phone calls, emails, and other communications while ensuring timely follow-up.

Prepare and organize meeting materials and take notes during meetings when required.

Maintain accurate records and assist with time entry and billing-related administrative tasks.

Track deadlines, manage appointments, and ensure key priorities remain organized and on schedule.

Exercise discretion when handling confidential communications and sensitive information.

Support day-to-day operational needs and assist with special projects as assigned.

Bachelor's degree preferred, or equivalent experience.

Minimum of 4+ years of experience as an Executive Assistant or in a comparable administrative support role.

Exceptionally organized with strong attention to detail and the ability to manage multiple priorities simultaneously.

Strong written and verbal communication skills with a professional demeanor.

Ability to work independently while maintaining a high level of reliability and accountability.

Comfortable working in a fast-paced professional environment with shifting priorities.

Highly proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).

Demonstrated ability to manage time effectively and support billing/time-entry processes.

Competitive hourly compensation with overtime, plus bonus eligibility and medical, dental, and vision insurance, 401(k).

Hours: 8:00 am 5:00 pm in office with occasional flexibility to address time-sensitive matters.