Office Assistant

Job Description

Job Description

Almstead Tree & Shrub Care is a second-generation, family-owned arboriculture firm serving the NY, NJ, and CT tri-state area since 1964. As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees’ professional growth, safety, and quality of life.

We are seeking a detail-oriented, proactive, and motivated Office Assistant to support the day-to-day administrative operations of our office. This position is ideal for a student, recent graduate, or early-career professional looking to gain valuable hands-on experience in a fast-paced and professional environment. The successful candidate will be highly organized, eager to learn, and willing to take initiative while supporting a variety of administrative, customer service, and office coordination activities. This role offers an excellent opportunity to develop professional skills while working closely with an experienced team.

Your responsibilities will include:

• Provide general administrative support, including filing, scanning, data entry, document preparation, and records management
• Answer, screen, and direct incoming phone calls, emails, and other correspondence in a professional and courteous manner
• Assist with scheduling meetings, appointments, and maintaining team calendars
• Support customer service efforts by responding to inquiries and directing requests to the appropriate team members
• Maintain and organize both digital and physical filing systems to ensure accurate and efficient recordkeeping
• Assist in the preparation of reports, presentations, proposals, and other business documents
• Monitor office supply inventory and coordinate orders to ensure the office remains well-stocked and operational
• Support special projects, team initiatives, and other administrative tasks as assigned
• Help maintain a professional, organized, and welcoming office environment
• Assist with document distribution, mail handling, and other general office duties as needed
• Collaborate with colleagues across departments to support daily business operations and ensure efficient workflow

Requirements

• Currently enrolled in or recently graduated from a college or university preferred; recent graduates and early-career professionals are encouraged to apply
• Strong organizational, time-management, and prioritization skills
• Excellent written and verbal communication skills with a professional demeanor
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook; experience with Google Workspace is a plus
• Strong attention to detail and commitment to accuracy
• Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment
• Professional, reliable, and customer-service oriented
• Positive attitude, strong work ethic, and eagerness to learn and grow
• Ability to work independently while collaborating effectively with a team
• Comfortable handling confidential information with discretion and professionalism

What You'll Gain

• Hands-on experience supporting the daily operations of a professional office environment
• Exposure to business administration, customer service, and internal office processes
• Opportunities to develop professional communication, organizational, and problem-solving skills
• Direct collaboration with leadership and cross-functional teams across the organization
• Mentorship, coaching, and real-world experience to support your professional development
• Insight into how a growing service organization operates and delivers exceptional client experiences
• The opportunity to build a strong foundation for future careers in administration, operations, human resources, customer service, or business management
• A supportive and team-oriented workplace where your contributions are valued and recognized

Benefits

• Compensation $20 - $25 / hour

• Medical, Dental and Vision insurance
• 401(k) retirement plan
• Paid time off
• Opportunities for growth and advancement