Administrative Assistant

Job Description

Job Description

Coates Field Service, Inc. is seeking an experienced Administrative Assistant/Support. The successful candidate will be experienced in reviewing easements and identifying legal documents.

This is an in office; full-time position.

We are seeking a detail-oriented and organized document administrator to support pulling easements and legal descriptions. This role plays a key part in ensuring smooth communication across teams and accurate documentation of legal records.

Key Responsibilities

• Maintain organized records of project documentation, reports, and communications
• Ensure documents are correct with easement and legal descriptions
• Provide general administrative support to the team as needed

Qualifications

• Associate or bachelor’s degree preferred
• 1–3 years of administrative, project coordination, or similar experience preferred
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Skills & Competencies

• Professional communication and interpersonal skills
• Time management and prioritization
• Problem-solving mindset
• Ability to work independently and as part of a team

Coates has a 76-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. The first firm of its kind, we are widely recognized as a leader in the land and right of way acquisition industry. A national corporation, Coates has the depth of knowledge and the agility to respond to client needs in all 50 states. Coates is headquartered in Oklahoma City, Oklahoma, with regional offices located throughout the United States. It is our mission to provide professional, high-quality, cost-efficient land acquisition and right-of-way services our clients need, when and where they need us.

Coates is committed to rewarding the loyalty of the national team of Coates’ Employees. Coates hires the best candidates available for all positions, without regard to the individual's race, religion, or sexual preference or orientation. Coates is an Equal Opportunity Employer (EOE).

Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more!