Office Services Coordinator - Level 1

Office Services Coordinator - Level 1

The Office Services Coordinator - Level 1 provides front-desk and administrative support to a small team or department, ensuring a welcoming, professional, and efficient office environment. This role focuses on delivering strong customer service and hospitality, managing visitor experience, coordinating office supplies and deliveries, and supporting office events to create a positive workplace experience.

Responsibilities

• Welcome and check in visitors, clients, and brokers in a professional and courteous manner.
• Validate parking tickets for guests and visitors and ensure they understand the process.
• Submit security access requests for guest visits and coordinate any required approvals.
• Coordinate and place office supply and refreshment orders, including arranging deliveries such as Costco orders.
• Assist with receiving, tracking, and managing office deliveries to ensure items reach the appropriate recipients.
• Support office events by assisting with planning, setup, coordination, and basic logistical needs.
• Provide general front-desk support, including answering inquiries and directing visitors to the appropriate contacts.
• Serve as the first point of contact for visitors and maintain a polished, professional office environment.
• Offer administrative support to a small team or department, including basic data entry and office coordination tasks.
• Ensure a consistently positive workplace experience for employees, visitors, and clients through attentive service.

Essential Skills

• At least 1 year of experience in a customer service, hospitality, front desk, or office support role.
• 02 years of overall professional experience in office services or administrative support.
• Strong customer service skills with the ability to interact professionally with visitors, clients, and team members.
• Hospitality experience and a service-oriented mindset focused on creating a positive experience.
• Front desk and reception experience, including greeting and checking in visitors.
• Administrative support experience, including coordinating supplies and basic office tasks.
• Data entry skills with attention to accuracy and detail.
• Ability to maintain a professional demeanor and office environment at all times.
• High school diploma or GED.

Additional Skills & Qualifications

• Experience working in a corporate office or professional services environment.
• Demonstrated ability to handle multiple tasks such as visitor management, supply coordination, and event support.
• Strong organizational skills and attention to detail in managing deliveries and office logistics.
• Comfort with using basic office technology and systems for visitor access requests and data entry.
• Ability to communicate clearly and courteously with a wide range of internal and external stakeholders.
• Reliability and punctuality, with the ability to support a consistent weekday schedule.
• Previous experience coordinating office events or meetings is a plus.

Work Environment

This position is based on-site at a professional office location in Los Angeles, CA, operating Monday through Friday from 8:00 a.m. to 5:00 p.m. The role is fully in-person and centered around a front-desk and office environment where you interact regularly with visitors, clients, brokers, and internal staff. You will work in a polished corporate setting, using standard office equipment and systems to manage visitor check-ins, security access requests, deliveries, and data entry tasks. The atmosphere is professional and service-oriented, with an emphasis on maintaining a welcoming reception area and a well-organized workplace. Appropriate professional attire is expected to reflect the corporate environment and your role as the first point of contact for visitors.

Job Type & Location

This is a Contract position based out of Los Angeles, CA.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Los Angeles, CA.

Application Deadline

This position is anticipated to close on Aug 24, 2026.