Executive Assistant

Employment Type: Contract - W2


Duration: A minimum of 2 months, with potential for contract extensions (subject to business requirements)


Work Model: 100% Onsite in Irvine, CA


Position Summary:


The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as an information and communication manager for an office.


Job Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic administrative work.
• Review and submit expense reports and other documents.
• Book travel for multiple leaders, including some international and complex travel.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas, plan meetings, and make meeting arrangements.

Skills Required:

• Verbal and written communication skills, multitasking, customer service skills, and interpersonal skills.
• Strong ability to work independently and manage one's time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.

Education Required:

• High school diploma or GED required.

Experience Required:

• 8 - 10 years of experience required.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.
• Experience with Microsoft Outlook, Word, Excel, and SAP Concur, plus experience working with executives is required.

Additional Information:

• The Executive Assistant supporting the SVP and Leadership Team has transitioned to another role within the organization. An existing Executive Assistant will provide interim coverage until the vacant position is filled. The individual selected for this temporary assignment will work closely with the current Executive Assistant to manage overflow tasks and provide additional administrative support to the leadership team.
• This position will initially be offered as a two-month contract. However, the assignment may extend beyond the initial two-month period depending on business requirements. If the hiring team is satisfied with the candidate's performance and there is an ongoing organizational need, there may also be an opportunity for the position to transition into a full-time role. However, an extension or full-time conversion is not guaranteed.

**** We provide health benefits and a 401K plan ****