Administrative/HR Assistant - Entry Level Management

Administrative/HR Assistant - Entry Level ManagementProvide full administrative support to a Marketing Firm team of professionals, operational department personnel, and/or executives. Responsibilities:Maintain and coordinate multiple calendars and schedulesCoordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when needed, etc.Support of informational databasesDocument production -- letters, emails, memos, presentations and reportsInterface with internal and external customers, staff and managementMulti-line telephone supportCreating, maintaining, archiving and retrieving departmental filesCreating and updating contacts via database system as necessaryAssisting with projects and other duties as neededSome availability during non-working hours to assist on travel changes and other misc urgent requestsJob RequirementsMinimum 2 years in an administrative assistant role, preferable in corporate office setting; extensive interaction with executive level professionals a plusOrganized self-starter who can work independently with little direct supervisionHigh attention to detail, very strong organizational skills, and ability to think outside the boxAbility, flexibility and adaptability to manage multiple and ever-changing priorities, personalities and deadlinesStrong customer service and people skills are required.Sound understanding of corporate office practices and proceduresAbility to interact with employees and guests at all levels with confidence and professionalismExcellent written, oral and comprehension experience and associated skill setsAble to maintain a high level of tact, diplomacy and confidentialityPrior experience in a financial/investment environment is a strong plus.Computer skills - must include advanced level proficiency in Microsoft Office products; Microsoft Word, Excel and Outlook; PowerPoint skills a plus.Knowledge of multi-line phone systems is a plus.Positive attitude and professional appearance and mannerism extremely important