Document Control Specialist

Job Description

Job Description

Job Title: Document Control Specialist Job Description

The Document Control Specialist will provide detailed document control and quality administrative support for quality and engineering teams in a highly technical aerospace testing environment. This role focuses on organizing, scanning, indexing, filing, and maintaining aerospace test reports and related technical documentation so that records remain accurate, complete, and easily retrievable. The position also supports data entry, spreadsheets, tracking logs, and general Quality/Engineering administrative tasks. This is not an engineering role; it is ideal for someone with 12 years of document control, quality administration, records management, or related administrative experience in a quality-driven environment such as aerospace, manufacturing, or testing.

• Scan, index, file, and organize controlled documents, ensuring all quality and engineering records are accurately captured and stored.
• Maintain document control systems so that aerospace test reports and supporting documentation are easy to track, retrieve, and audit.
• Review technical documents and test reports for completeness, accuracy, and proper formatting before filing or distribution.
• Support the organization and maintenance of quality and engineering documentation related to aerospace testing and qualification programs.
• Perform data entry into spreadsheets, tracking logs, and databases to keep document status, test results, and record locations up to date.
• Use ERP systems, such as Epicor, and other document management tools to track test reports, engineering documentation, and quality records.
• Provide administrative support to Quality and Engineering teams, including clerical tasks, document preparation, and records organization.
• Create, update, and maintain tracking logs for test reports, quality documentation, and controlled records.
• Assist with document retrieval for audits, customer requests, and internal reviews, ensuring timely and accurate responses.
• Handle repetitive, documentation-heavy tasks while maintaining a high level of accuracy, organization, and attention to detail.
• Collaborate with quality and engineering personnel to resolve documentation discrepancies and ensure proper document control procedures.
• Support quality administration and quality control activities by maintaining accurate documentation of test results and engineering records.
• Utilize Microsoft Word and Excel to format documents, update logs, and support reporting needs for quality and engineering operations.
• Perform general clerical duties such as filing, copying, and scanning to support the overall document control function.
• Contribute to a culture of quality and reliability by ensuring that all documentation meets internal standards and supports compliance requirements.

• 12 years of experience in document control, quality administration, records management, or a closely related administrative role.
• Proven experience handling quality or engineering documentation in a quality-driven environment such as aerospace, manufacturing, testing, or similar industries.
• Strong proficiency in document control and records management, including scanning, indexing, filing, organizing, and maintaining controlled documentation.
• Experience working with technical records such as test reports, engineering documentation, or quality documentation.
• Ability to perform repetitive, documentation-heavy work while maintaining a high level of accuracy and consistency.
• Strong organizational skills with the ability to manage multiple documents, logs, and records simultaneously.
• High attention to detail when reviewing documents for completeness, accuracy, and proper formatting.
• Proficiency with Microsoft Office, including Microsoft Word and Microsoft Excel, and strong general computer skills.
• Solid data entry skills with the ability to input information quickly and accurately.
• Ability to provide administrative support in a quality or engineering environment, including clerical and document management tasks.

• Experience handling aerospace test reports or supporting documentation in a quality or manufacturing environment is preferred.
• Background in aerospace, automotive, medical device manufacturing, consumer product manufacturing, or other quality-driven industries is beneficial.
• Familiarity with quality administration and quality control processes, particularly in testing or laboratory settings.
• Experience with ERP systems, such as Epicor, for tracking test reports, engineering documentation, and quality records.
• Comfort working with test results, test reports, and engineering documentation in a structured document control system.
• Strong clerical skills, including document review, document management, and records organization.
• Ability to work effectively in a team supporting Quality and Engineering operations in a technical environment.
• Interest in contributing to materials testing, failure analysis, metallurgical evaluation, and aerospace qualification programs that support major industrial and defense customers.
• Motivation to grow within a global testing, inspection, and certification organization that values accuracy, integrity, and career development.

This role is based on-site at a large materials testing laboratory that has been operating since 1982 and serves clients worldwide. The facility specializes in metals and aerospace materials testing, failure analysis, chemistry, mechanical testing, fatigue, corrosion, fastener testing, metallurgical analysis, and related services. It supports aerospace, military, nuclear, medical device, and commercial manufacturing customers across Southern California and beyond. The work environment is a detail-oriented administrative and document control setting that directly supports Quality and Engineering operations and aerospace testing documentation. The position involves a combination of computer-based document management, data entry, scanning, filing, and records organization. Typical hours are a later first shift, with a preferred schedule of approximately 11:00 a.m. to 6:30 p.m., but there is flexibility, and schedules such as 9:00 a.m. to 5:30 p.m. are also acceptable. The broader organization operates as a global testing, inspection, and certification business with thousands of professionals across many sites, yet maintains the feel of a smaller company that emphasizes career growth, development, and the importance of accurate, high-quality work in creating a safer world.

This is a Contract position based out of Huntington Beach, CA.

The pay range for this position is $24.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Huntington Beach, CA.

This position is anticipated to close on Nov 18, 2026.

This is a fully onsite position in Huntington Beach,CA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.