Accounts Payable Specialist

Job Description

Job Description We are looking for an Accounts Payable Specialist to join a fast-paced finance team. This role is ideal for someone who enjoys managing high-volume invoice activity, maintaining accurate payment records, and building strong working relationships with vendors and internal partners. The position offers the chance to strengthen core accounting skills while contributing to process improvement and broader growth within the accounting function.

Responsibilities:
• Manage the full accounts payable cycle, including invoice review, coding, entry, and timely payment processing.
• Prepare and process payment activity such as check runs and wire transactions while maintaining accurate supporting documentation.
• Review employee expense submissions for accuracy, policy compliance, and proper accounting treatment.
• Reconcile accounts payable subledger balances to the general ledger and investigate variances to ensure accurate financial reporting.
• Support month-end activities by assisting with accrual entries and resolving outstanding payable items.
• Communicate with vendors to address billing questions, payment status inquiries, and documentation needs in a thorough manner.
• Maintain and validate vendor records, including collection and tracking of W-9 forms and support for 1099 reporting requirements.
• Contribute to account cleanup efforts by correcting discrepancies, organizing records, and improving the accuracy of payable data.• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Practical knowledge of full-cycle accounts payable in a high-volume processing environment.
• Experience using QuickBooks Online for invoice handling, payment processing, and vendor management.
• Strong Excel skills with the ability to organize data, review details, and support reconciliations.
• Familiarity with invoice coding, check processing, wire payments, and expense report review.
• Understanding of W-9 documentation and 1099 reporting support requirements.
• Clear communication skills and a collaborative approach when working with vendors and cross-functional teams.
• Formal education in accounting, finance, or a related area is welcomed, though a degree is not required.