Temporary AR/AP Specialist

AR/AP Specialist
Brooklyn, NY
Onsite


Required:

• Experience with Quickbooks Online or Quickbooks Enterprise
• Full-cycle AP processing. Full-cycle includes invoice entry, setting up the payments for approval, and reconciling the resulting bank transactions. AR experience would be nice too but AP is higher volume and a higher priority.
• Verifying documentation (receipts) for credit card expenses and recording to the proper general ledger account.

Responsibilities

• Handle full-cycle accounts payable and accounts receivable processing to maintain smooth daily financial operations
• Review, code, and record vendor invoices into QuickBooks Online using the correct general ledger account
• Match invoices to purchase orders and/or confirm amounts directly with department heads
• Prepare twice weekly payment runs, including checks, ACH, and wire transfers, and submit for approval
• Match payments in QuickBooks to close out invoices
• Maintain vendor profiles and respond professionally to external billing inquiries
• Generate, verify, and distribute daily customer invoices and statements through QuickBooks Online
• Post daily cash receipts, checks, credit card payments, and electronic funds transfers
• Monitor aging reports and follow up on past-due accounts
• Reconcile credit card statements and employee expense reports
• Maintain vendor 1099 database and assist with monthly bank reconciliations
• Support the finance team with month-end close tasks

• Minimum 2 years of AR and AP experience
• High school diploma required; Associate’s degree in Accounting or Finance preferred
• Proficiency with QuickBooks Online and Microsoft Excel (VLOOKUPs, pivot tables)
• Experience with CRMs such as Quickbase and expense tracking software such as Expensify preferred
• Attention to detail, strong organizational skills, and excellent verbal and written communication skills

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #851-Rockville-S1