Administrative/Accounts Payable Assistant - Property Management

Job Description

Job Description

AP/AR Specialist – Administrative Assistant - DOWNTOWN PITTSBURGH OFFICE LOCATION

Established Pittsburgh based Commercial Real Estate Company looking for a part-time (3-5 days) qualified AP/AR specialist with property management administrative experience. We are a small, closely held company with a tradition of impeccable service, innovative projects and high-quality properties. Hourly rate commensurate with experience.

DUTIES AND RESPONSIBILITIES:

· Prepare all accounts payables (Yardi Breeze – PayScan) and receivables (checks/ACH)

· Assist with maintenance of accounts payable/receivable files and records

· Respond to all vendor and tenant inquiries regarding invoices, expenses, payments and resolve invoice discrepancies

· Process tenant payments for commercial/residential properties via remote deposit/ACH payments

· Input all invoices into Yardi PayScan for check runs

· Complete monthly bank reconciliations 

· Prepare work orders for maintenance staff and keep track of their billback rates

· Receive and distribute USPS mail to staff

· Track vendor, tenant, client and property insurance 

· Assist with special projects as required by property managers

QUALIFICATIONS/EXPERIENCE:

· Minimum of 3+ years’ accounting/bookkeeping experience

· Property Management Yardi Breeze software is a plus

· Proficient in Microsoft Word and Excel

· Able to work independently with minimal direction

· Acute attention to detail

· Excellent written and verbal communication skills