Construction Office Manager

Job Description

Job Description

CONSTRUCTION OFFICE MANAGER

This position serves as a key liaison between project teams, field personnel, subcontractors, and internal personnel to ensure accurate records and regulatory compliance. The ideal candidate will be highly organized, detail-oriented, and a resourceful self-starter who brings a “figure it out” attitude. This role requires a strong communicator who enjoys building productive relationships.

As the hub of our operations, your role is to ensure that field personnel have the information and resources they need while gathering and documenting what the office requires for billing and compliance.

Key Responsibilities
Compliance Tracking: request and track Certificates of Insurance (COI), lien waivers, and other compliance documentation to meet company and legal requirements.

Project Documentation: Assist with preparing critical construction documents including contracts, subcontracts, and change orders as well as maintaining this documentation by project.

Communication Hub: Serve as the primary point of contact; answer phones and manage professional email correspondence, prepare reports, and assist with general office correspondence.

Invoicing & Budget Tracking: Assist with job cost tracking support, documentation review, and reconciliation activities as needed. Support accounts payable processes by ensuring proper documentation is complete and approved.

General Administration: Maintain organized electronic and physical filing systems for active and closed projects.

Bid Support: Serve as anchor for the estimating team, track and organize bid documents, and ensure a professional, compliant, and on-time proposal.

Timecard Management: Assist with timecard collection, verification, and correction prior to payroll processing.

Certified Payroll: Prepare documentation to submit to payroll processor weekly for prevailing wage and certified payroll compliance requirements projects. This includes verifying labor classifications, tracking fringe benefits, and uploading reports to portals. Also monitor subcontractor labor compliance and follow up on any deficiencies.

Accounting Support: Coordinate with Accounting to ensure project and compliance documentation aligns with billing and payroll requirements. Assist with job cost tracking support, documentation review, and reconciliation activities as needed.

Human Resource Support: Serve as point of coordination between field staff, HR, and payroll for administrative needs.

SALARY: $80-110K

Send resume to:

Mark W. Wonders

Senior Executive Recruiter

Liberty Personnel Services, Inc.

Email:

Ph:

Connect with me on LinkedIn!

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Libertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move!

Hundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month.

Established in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on:

Information Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.

Company Description

Libertyjobs.com has become an essential destination site for experienced job seekers. Our recruiters are continually posting active job openings to the website. Feel free to search our database of open positions and apply for your next career move!\n\nHundreds of new jobs are listed on the site every month in a wide range of industries and locations. Last year we had over 900,000 unique job seekers visit our website, which means over 75,000 skilled job seekers search our openings every month.\n\nEstablished in 2003, Liberty Personnel quickly grew into one of the largest technical recruiting agencies on the East Coast. Today, Liberty Personnel has a national presence and a diverse client base. Listed below are a number of the industries and openings we work on:\n\nInformation Technology, Software Programmers, Engineering, Manufacturing, Legal, Plant Maintenance, Construction, Oil and Gas, Medical Communications, Accounting, Finance, Electronics, Scientific, Medical Device, Sales, Pharmaceutical, Admin, Automation, Controls, Civil, HVAC, Wastewater, Structural, Electrical, Chemists, Validations, Logistics, Food Production, Renewable Energy and Machinists.