Executive Assistant
$91k - $99kAddison Group
Job Title: Executive Assistant / Senior Administrator
Location (city, state): San Francisco, CA (Hybrid)
Industry: Professional Services / Consulting
Pay: $91,000 – $99,000 base
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About our client:
Addison Group is partnering with a globally recognized professional services firm that supports complex, high-level client engagements. The organization is known for its collaborative culture, high standards, and strong operational support for senior leadership. This role is a key hire supporting top executives and ensuring seamless day-to-day operations.
Job Description:
This is a high-level Executive Assistant / Senior Administrative role supporting multiple senior leaders, including international stakeholders. The position blends traditional executive support with coordination of projects, documents, and light financial processes. It requires a polished, adaptable professional who can operate effectively in a fast-paced, client-facing environment.
Key Responsibilities:
- Manage complex calendars and coordinate domestic and international travel
- Support 2–3 senior leaders with day-to-day administrative needs
- Prepare, edit, and format documents and presentations (Word, PowerPoint)
- Assist with billing, invoicing, and expense tracking
- Coordinate meetings, events, and client interactions with professionalism
- Partner cross-functionally with teams such as finance, legal, and marketing
- Handle ad hoc requests and shifting priorities in a dynamic environment
Qualifications:
- 3+ years of experience in an Executive Assistant or senior administrative role
- Experience supporting multiple senior stakeholders simultaneously
- Background in professional services environments (consulting, legal, finance preferred)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication
- Ability to adapt to different working styles and priorities
Additional Details:
- Hybrid schedule: 3 days onsite
- Standard business hours with occasional flexibility as needed
- Exposure to global teams and cross-time-zone collaboration
- Interview process includes phone screen, skills assessment, and multiple interview rounds
Perks:
- Opportunity to support high-level executives on impactful work
- Collaborative, high-performing team environment
- Exposure to both internal operations and client-facing responsibilities
- Stable organization with strong culture and leadership
- Opportunity to expand scope and responsibilities over time
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