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Executive Assistant

$91k - $99k

Addison Group

Job Title: Executive Assistant / Senior Administrator

Location (city, state): San Francisco, CA (Hybrid)

Industry: Professional Services / Consulting

Pay: $91,000 – $99,000 base

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About our client:

Addison Group is partnering with a globally recognized professional services firm that supports complex, high-level client engagements. The organization is known for its collaborative culture, high standards, and strong operational support for senior leadership. This role is a key hire supporting top executives and ensuring seamless day-to-day operations.

Job Description:

This is a high-level Executive Assistant / Senior Administrative role supporting multiple senior leaders, including international stakeholders. The position blends traditional executive support with coordination of projects, documents, and light financial processes. It requires a polished, adaptable professional who can operate effectively in a fast-paced, client-facing environment.

Key Responsibilities:

  • Manage complex calendars and coordinate domestic and international travel
  • Support 2–3 senior leaders with day-to-day administrative needs
  • Prepare, edit, and format documents and presentations (Word, PowerPoint)
  • Assist with billing, invoicing, and expense tracking
  • Coordinate meetings, events, and client interactions with professionalism
  • Partner cross-functionally with teams such as finance, legal, and marketing
  • Handle ad hoc requests and shifting priorities in a dynamic environment

Qualifications:

  • 3+ years of experience in an Executive Assistant or senior administrative role
  • Experience supporting multiple senior stakeholders simultaneously
  • Background in professional services environments (consulting, legal, finance preferred)
  • Strong attention to detail and organizational skills
  • Excellent written and verbal communication
  • Ability to adapt to different working styles and priorities

Additional Details:

  • Hybrid schedule: 3 days onsite
  • Standard business hours with occasional flexibility as needed
  • Exposure to global teams and cross-time-zone collaboration
  • Interview process includes phone screen, skills assessment, and multiple interview rounds

Perks:

  • Opportunity to support high-level executives on impactful work
  • Collaborative, high-performing team environment
  • Exposure to both internal operations and client-facing responsibilities
  • Stable organization with strong culture and leadership
  • Opportunity to expand scope and responsibilities over time
Vacancy posted 4 days ago
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